Construction Billing & Compliance Specialist

Ledgent; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ledgent is seeking a Billing Specialist for its Irvine, CA operations. This full-time, office-based role supports commercial construction projects by preparing, submitting, and tracking progress billings with attention to accuracy and timeliness.

You will collaborate with Project Managers, sales, and general contractor contacts to ensure compliant pay apps and lien documentation. The ideal candidate brings 2+ years in construction billing, strong Excel skills, and experience with AIA G702/G703

Qualifications

• 2+ years of experience in construction billing or accounts receivable.
• Experience with progress billing and pay applications, including AIA G702/G703 forms.
• Knowledge of lien waiver requirements and construction billing compliance documents.
• Proficiency with Microsoft Excel; familiarity with ERP/CRM or construction software is a plus.
• Strong organizational and multi-project management skills.
• Excellent written and verbal communication skills.
• High school diploma required; associate/bachelor degree preferred.

Responsibilities

• Prepare and submit monthly progress billings, including AIA-style pay applications for an assigned portfolio of projects.
• Coordinate with Project Managers to verify work completion, change orders, and billing amounts prior to submission.
• Track billing status across projects and follow up on submittals, approvals, and payments.
• Prepare and manage lien waivers and other compliance docs required by customers or partners.
• Maintain accurate billing records and project financial documentation in company systems.
• Monitor accounts receivable aging and support collections with the accounting team.
• Respond to billing inquiries and resolve discrepancies in a timely, professional manner.
• Assist with month-end close activities related to billing and revenue recognition.
• Identify and escalate billing risks such as retention issues or missing documentation.
• Maintain organized, audit-ready project billing files.

Skills

Billing expert

Accounts receivable

AIA G702/G703

Excel

Project management software

Education

Associate's or Bachelor's in Accounting/Finance/Business

High school diploma or equivalent

Tools

ERP systems

CRM systems

Construction software

Job description

Ledgent is seeking a Billing Specialist for its Irvine, CA operations. This full-time, office-based role supports commercial construction projects by preparing, submitting, and tracking progress billings with attention to accuracy and timeliness.

You will collaborate with Project Managers, sales, and general contractor contacts to ensure compliant pay apps and lien documentation. The ideal candidate brings 2+ years in construction billing, strong Excel skills, and experience with AIA G702/G703