Construction Billing Assistant

Dollar Tree; Chesapeake (VA); On-site; USD 52,000 - 68,000; Full time

Job summary

Dollar Tree is seeking a Construction Billing Assistant to support the construction and accounting teams with payments, contracts, and invoicing. You will verify documentation, process POs, and track invoices while coordinating with general contractors, project managers, and Accounts Payable.

The role requires attention to detail and a foundational understanding of construction accounting workflows. You will work with systems like Ariba, Accruent, and Lucernex to ensure timely and compliant

Qualifications

• Foundational understanding of accounting workflows and billing practices in construction.
• Ability to coordinate with project managers, contractors, and Accounts Payable.
• Attention to documentation and compliance requirements for invoices and contracts.

Responsibilities

• Process contractor contracts and related documentation (insurance, pricing).
• Create and maintain purchase orders based on contracts or quotes.
• Audit contractor payment requests and ensure accurate invoicing.
• Manage invoice routing and vendor communications through Ariba or related systems.
• Support project managers with invoice approvals and maintain billing logs in Accruent or Lucernex.

Skills

Detail-oriented

Billing workflows

Tools

Ariba

Accruent

Lucernex

Job description

Candidates must be authorized to work in the United States without the need for current or future visa sponsorship.

Position Summary:

The Construction Billing Assistant supports the Construction and Accounting teams in the coordination, processing, and validation of payments to contractors and vendors. This role ensures compliance with internal standards and supports timely financial operations related to new construction, remodels, and facilities upgrades. Responsibilities include contract setup, invoice tracking, purchase order maintenance, and communications with general contractors, project managers, and Accounts Payable. This position requires a detail-oriented team player with a foundational understanding of accounting workflows and billing practices in a construction environment.

Key Responsibilities:

Billing & Payment Processing

• Process general contractor contracts, verifying required documentation such as insurance certificates and pricing terms.
• Create and maintain purchase orders (POs) in financial systems based on approved contracts or quotes.
• Process PO changes for approved project change orders and ensure final invoicing reflects contractual scope.
• Audit and validate contractor payment requests and billing packages prior to submission to Accounts Payable.

Invoice Tracking & Vendor Communication

• Monitor and route invoices through Ariba or related systems; perform manual receiving as needed.
• Follow up on outstanding invoices, PO aging, and unpaid balances with contractors and vendors.
• Serve as a point of contact for general contractors and vendors regarding billing procedures and issue resolution.

Project Support & Compliance

• Assist project managers with invoice approvals and maintain accurate billing logs in Accruent or Lucernex.
• Ensure proper submittals and train new contractors on billing expectations.
• Upload freight invoices and customer-owned inventory charges for AP processing.

Reporting & Administrative Support

• Assist with periodic and quarterly construction accounting reports.
• Support scanning and indexing of project close-out files for recordkeeping and audit support.
• Research and resolve AP/GL issues in collaboration with Accounting and Finance teams.