Construction Billing Coordinator

Fletcher Group Automation Inc.; Ohio; On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

100% paid health insurance

Paid time off

401(k) with company match

Bonuses

Job summary

The State Group, based in Cleveland, Ohio, is seeking an Accounting Coordinator for Herbst Electric, a subsidiary, to manage accounting processes, invoicing, and collections. The role supports construction industry projects and requires attention to accuracy and timeliness in financial documentation.

Candidates should have 3+ years of accounting experience, a degree in accounting, and strong Excel skills. The position offers opportunities for career growth within the Herbst Electric division.

Qualifications

• 3+ years of accounting or relevant experience.
• Experience in the construction industry is required.
• Bachelor's degree in accounting or a related field preferred.
• Proficiency in Microsoft Excel.
• Strong math skills.
• Excellent organizational, interpersonal, and communication skills.

Responsibilities

• Comply with safety requirements and actively promote a positive safety culture.
• Prepare, review, and process AIA billings and Time & Material (T&M) invoices, ensuring accuracy, contract compliance, and timely submission to clients.
• Monitor billing schedules, contract requirements, and supporting documentation to ensure all invoices are submitted accurately and on time.
• Reconcile expense reports, credit cards, gas cards, billings for customers and work performed, transactions, and/or monthly statements as well as investigate and resolve discrepancies promptly and accurately.
• Respond to customer billing inquiries and work collaboratively with project managers, operations, and finance teams to resolve invoice, payment, and documentation issues.
• Assist with month-end billing close processes, including invoice reviews, billing reports, revenue-related support, credits, rebills, account maintenance, and customer requests.
• Track outstanding invoices and assist with collections efforts by following up on billing questions, missing documentation, and payment status as needed.
• Maintain accurate records related to customer accounts, billing transactions, and project documentation.
• Train and provide guidance to other team members as needed.
• Complete various projects throughout the year.
• Additional duties as assigned.

Skills

Accounting

Excel

Communication

Organizational skills

Math skills

Interpersonal skills

Education

Bachelor's degree in accounting or related field

Job description

The State Group, based in Cleveland, Ohio, is seeking an Accounting Coordinator for Herbst Electric, a subsidiary, to manage accounting processes, invoicing, and collections. The role supports construction industry projects and requires attention to accuracy and timeliness in financial documentation.

Candidates should have 3+ years of accounting experience, a degree in accounting, and strong Excel skills. The position offers opportunities for career growth within the Herbst Electric division.