Accounting Coordinator

The State Group; Cuyahoga Heights (OH); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

401(k) with company match

Bonuses

Diversity and teamwork culture

Job summary

Herbst Electric, a subsidiary of The State Group, is seeking an Accounting Coordinator in Cleveland, Ohio. This role supports AIA billings, T&M invoices, and month-end close, ensuring accuracy and contract compliance.

With 3+ years in accounting and construction experience preferred, you will leverage Excel and math skills to keep billing precise and projects on track. Collaborating with project managers, operations, and finance, you’ll resolve discrepancies, monitor schedules, and maintain

Qualifications

• 3+ years of accounting or relevant experience.
• Experience in the construction industry is required.
• Bachelor's degree in accounting or related field preferred.
• Proficiency in Microsoft Excel.
• Strong math skills and excellent organizational and communication abilities.
• Commitment to teamwork and continuous improvement.

Responsibilities

• Prepare, review, and process AIA billings and Time & Material invoices.
• Monitor billing schedules and contract requirements; ensure timely submission.
• Reconcile expense reports, credit cards, billings, and monthly statements; resolve discrepancies.
• Respond to customer billing inquiries and collaborate with PMs, operations, and finance.
• Assist with month-end billing close processes and revenue-related support.
• Track outstanding invoices and assist with collections as needed.
• Maintain accurate records of customer accounts and project documentation.
• Train and guide other team members as needed.
• Complete various projects throughout the year.

Skills

Accounting

Excel

Communication

Organization

Interpersonal skills

Problem solving

Attention to detail

Education

Bachelor's degree in accounting

Related field preferred

Tools

Microsoft Excel

Job description

Current job opportunities are posted here as they become available.

For more than 65 years, The State Group's 3,500+ professionals have built and maintained the infrastructure that keeps businesses and industries moving across North America. Today, the company is a multi-trade industrial contractor powering industry solutions and sustaining critical operations across electrical, mechanical, civil, communications, maintenance, and emerging technology—from major construction projects to the ongoing work that keeps critical operations running as a trusted service partner of choice.

We invest in our people, technology, and innovation to strengthen how we work today and prepare for what's ahead. At The State Group, there are tremendous opportunities to build your skills, grow your career, and be part of something bigger.

We are seeking an Accounting Coordinator for Herbst Electric, a subsidiary of The State Group Family of Companies, based in Cleveland, Ohio. Herbst Electric Company, established over 65 years ago, provides timely solutions and electrical engineering services to support the electrical distribution and control equipment in industrial facilities. Based in Cleveland, Ohio, Herbst specializes in industrial services, including power distribution, control systems, automation, and ongoing maintenance.

BENEFITS OF WORKING WITH US

This position is integral to our success and offers opportunities for career advancement.

• 100% PAID medical, dental, and vision insurance.
• Paid time off, including vacation, sick days, and holidays.
• 401(k) Retirement Plan with company match and immediate vesting.
• Competitive compensation, annual pay increases, and bonuses.
• State embraces and encourages workplace diversity.
• Forge partnerships that last through teamwork, integrity, and respect.

WHAT YOU WILL DO

• Comply with safety requirements and actively promote a positive safety culture.
• Prepare, review, and process AIA billings and Time & Material (T&M) invoices, ensuring accuracy, contract compliance, and timely submission to clients.
• Monitor billing schedules, contract requirements, and supporting documentation to ensure all invoices are submitted accurately and on time.
• Reconcile expense reports, credit cards, gas cards, billings for customers and work performed, transactions, and/or monthly statements as well as investigate and resolve discrepancies promptly and accurately.
• Respond to customer billing inquiries and work collaboratively with project managers, operations, and finance teams to resolve invoice, payment, and documentation issues.
• Assist with month-end billing close processes, including invoice reviews, billing reports, revenue-related support, credits, rebills, account maintenance, and customer requests.
• Track outstanding invoices and assist with collections efforts by following up on billing questions, missing documentation, and payment status as needed.
• Maintain accurate records related to customer accounts, billing transactions, and project documentation.
• Train and provide guidance to other team members as needed.
• Complete various projects throughout the year.
• Additional duties as assigned.

WHAT YOU NEED TO JOIN OUR TEAM

• 3+ years of accounting or relevant experience.
• Experience in the construction industry is required.
• Bachelor's degree in accounting or a related field preferred.
• Proficiency in Microsoft Excel.
• Strong math skills. Excellent organizational, interpersonal, and communication skills.
• A strong commitment to our team, our customers, and the environments we serve.
• Embrace challenges, commit to continuous improvement, and deliver exceptional work.

The State Group is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or protected veteran status. Reasonable accommodations are available upon request for applicants with disabilities. If you require a reasonable accommodation during the application process, please email [e-mail].