Construction accountant assistant / front desk

Uloop Inc.; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Uloop Inc. is seeking a Construction Accountant Assistant / Front Desk to support a large specialty contractor in the construction industry.

The role combines accounting, accounts receivable, and billing tasks, requiring multitasking, collaboration with the accounting team, vendors, and subcontractors. The candidate should be detail-oriented, organized, and proficient in Microsoft Office with strong communication skills in English and Spanish.

Qualifications

• High school diploma or equivalent.
• Basic understanding of accounting and financial principles.
• Proficiency with Microsoft Office, including Excel.
• Fluent in English and Spanish; strong verbal/written communication.
• Local candidates only.

Responsibilities

• Process monthly vendor receivables and customer AIA billing under supervision.
• Manage end-to-end monthly billing of AIA requisitions.
• Review subcontractor and customer monthly applications for accuracy and consistency.
• Track payments and follow up to ensure timely receipt.
• Examine Certificates of Insurance and Endorsements for completeness and compliance with company requirements.
• Coordinate with contractors to verify insurance policy coverage and cancellation when necessary.
• Assist in procuring insurance coverage for projects.
• Prepare customer statements, invoices, and related financial documents.
• Contribute to accounting team efforts by compiling and analyzing data and tracking information.
• Take on additional accounting and office operation tasks to expand skills.

Skills

Microsoft Office

Excel

Bilingual English/Spanish

Organizational skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Job description

Job Description The Construction Accountant Assistant / Front Desk role supports a large specialty contractor in the construction industry by combining accounting, accounts receivable, and billing tasks. This position requires a motivated, detail-oriented individual who excels at multitasking and working collaboratively within the accounting team and with external vendors and subcontractors. The role demands strong organizational skills, communication abilities, and proficiency in Microsoft Office, with an emphasis on accuracy and efficiency.

Responsibilities

Process monthly vendor receivables and customer AIA billing accurately and efficiently under supervisionManage end-to-end monthly billing of AIA requisitionsCollaborate closely with operations management to ensure timely submission and understanding of required documentationReview subcontractor and customer monthly applications for accuracy and consistencyTrack payments and follow up to ensure timely receiptExamine Certificates of Insurance and Endorsements for completeness and compliance with company requirementsCoordinate with contractors to verify insurance policy coverage and cancellation when necessaryAssist in procuring insurance coverage for projectsSupport research, filing, data entry, and maintain accurate financial recordsPrepare customer statements, invoices, and related financial documentsContribute to accounting team efforts by compiling and analyzing data and tracking informationTake on additional accounting and office operation tasks to expand skills

Required Qualifications

High school diploma or equivalentBasic understanding of accounting and financial principlesProficiency with Microsoft Office, including ExcelAptitude for math and computer literacyStrong verbal and written communication skills in English and SpanishOrganized, meticulous, responsible, and reliable with high attention to detail and accuracyMotivated and eager to take on challenges and learnLocal candidates only

Preferred Qualifications

1+ years of accounting experience, preferably with emphasis in construction

Company Description

Electrical contractors. Electrical contractors.