Construction Bid & Proposal Coordinator

CBx Solutions LLC; Village of East Syracuse (NY); On-site; USD 42,000 - 68,000; Full time

Job summary

CBX Solutions is seeking a Bid Administrator to manage bid requests, gather and organize plans and specifications, and coordinate with architects and vendors. You will input bid data into our system and support submittals and document control across multiple projects.

This role requires attention to detail, strong communication, and the ability to learn door/hardware specifications within a commercial construction context. Office and warehouse environments may be involved.

Qualifications

• Detail oriented and deadline-conscious role requiring accurate data entry.
• Knowledge of blueprints/plans is helpful for accuracy in bid data.
• Proficiency in Microsoft Office applications and basic math.
• Strong verbal and written communication skills and teamwork.

Responsibilities

• Receive bid requests and create folders in the system.
• Download plans, specs, and addenda.
• Contact architects for plan holders list of GCs.
• Enter projects into bid leads system and update records.
• Learn to import door schedules and hardware specs.
• Input locations and handings data for detailing.
• Review plans/specs for data accuracy.
• Contact vendors for technical assistance and quotes.
• Prepare and print submittal documents for review.
• Upload information to Linksquared and other systems.
• Gain knowledge of door, frame, hardware applications per codes.
• Coordinate with Estimating Manager between branches.
• Perform other duties as assigned.

Skills

Detail oriented

Deadline conscience

Goal driven

Accurate math skills

Blueprint/plan reading

Microsoft Office

Oral communication

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

CBX Solutions is seeking a Bid Administrator to manage bid requests, gather and organize plans and specifications, and coordinate with architects and vendors. You will input bid data into our system and support submittals and document control across multiple projects.

This role requires attention to detail, strong communication, and the ability to learn door/hardware specifications within a commercial construction context. Office and warehouse environments may be involved.