Construction Bid Coordinator - On-Site

Norrell Construction, Inc.; Clute (TX); On-site; USD 60,000 - 65,000; Full time

Job summary

Norrell Construction, Inc. in Clute, TX is seeking a full-time Bid Coordinator to support estimators by organizing bids, tracking deadlines, and ensuring timely submission of complete proposals. This on-site role requires meticulous document control and strong coordination with project teams.

The Bid Coordinator will manage bid documents, update the Smartsheet Bid List, and communicate addenda and RFIs to the estimating team to keep bids accurate and on schedule.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple bids, competing priorities, and tight deadlines.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.
• Experience with Smartsheet or similar project tracking tools preferred.
• Ability to navigate online client bid portals and manage electronic project documentation.
• Strong follow-through, time management, and problem-solving skills.
• Ability to work collaboratively with estimators and other project team members in a deadline-driven environment.

Responsibilities

• Bid Document Management: download, review, organize bid documents from client bid portals.
• Bid Tracking and Reporting: maintain the Smartsheet Project Bid List with deadlines and statuses.
• Addenda and RFI Tracking: monitor bid portals for updates and distribute to estimators.
• Bid Review Coordination: schedule meetings and prepare bid documents for review.
• Proposal Preparation and Submission: assemble packages and assist with forms.
• Deadline Management: monitor deadlines and follow up on outstanding items.
• Communication and Coordination: act as central contact for bid information among teams.
• Document Control: maintain organized electronic bid files and current drawings/specs.
• Process Support: improve bid tracking procedures and standardize documentation.

Skills

Organizational skills

Communication skills

Bid management

Deadline driven

Team collaboration

MS Office proficiency

Smartsheet experience

Bid portal navigation

Tools

Smartsheet

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Norrell Construction, Inc. in Clute, TX is seeking a full-time Bid Coordinator to support estimators by organizing bids, tracking deadlines, and ensuring timely submission of complete proposals. This on-site role requires meticulous document control and strong coordination with project teams.

The Bid Coordinator will manage bid documents, update the Smartsheet Bid List, and communicate addenda and RFIs to the estimating team to keep bids accurate and on schedule.