Bid Coordinator: Estimating Support & Coordination

Buildncs; Boerne (TX); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Northstar Construction Services in Houston, TX is seeking a Bid Coordinator to support preconstruction and estimating by ensuring bid opportunities are organized and submitted on time. The role requires strong organizational skills and the ability to manage multiple deadlines in a fast-paced environment.

You will serve as central contact between estimators, subcontractors, vendors, and leadership, helping ensure pursuit efforts reflect accuracy, professionalism, and care.

Qualifications

• 2–4 years of bid coordination or construction administration experience.
• Strong organizational and time management skills.
• Proficiency with Excel, Word, Outlook; familiarity with Procore/Bluebeam/BuildingConnected preferred.
• Excellent written and verbal communication.
• Detail-oriented with proofreading and formatting skills.

Responsibilities

• Coordinate receipt and distribution of bid invitations, addenda, and project documents.
• Organize bid files, project specifications, and plan sets.
• Track and manage bid schedules, deadlines, and deliverables.
• Support the preparation and assembly of complete, professional bid packages.
• Maintain subcontractor/vendor databases and contact lists.
• Distribute bid invitations and follow up with trade partners to confirm coverage.
• Assist in collecting, organizing, and comparing subcontractor proposals.
• Communicate scope clarifications, deadlines, and updates to trade partners.
• Partner with estimators and project managers to clarify scope, resolve discrepancies, and align on strategy.
• Schedule and coordinate pre-bid meetings, kickoff calls, and site visits as needed.
• Provide administrative support during proposal preparation, including formatting, proofreading, and packaging final submissions.
• Assist leadership in tracking bid results, client feedback, and pursuit outcomes.

Skills

Bid coordination

Organizational skills

Procore

Bluebeam

BuildingConnected

Communication

Proofreading

Tools

Microsoft Office Suite

Procore

Bluebeam

BuildingConnected

Job description

Northstar Construction Services in Houston, TX is seeking a Bid Coordinator to support preconstruction and estimating by ensuring bid opportunities are organized and submitted on time. The role requires strong organizational skills and the ability to manage multiple deadlines in a fast-paced environment.

You will serve as central contact between estimators, subcontractors, vendors, and leadership, helping ensure pursuit efforts reflect accuracy, professionalism, and care.