Bid Coordinator

Norrell Construction, Inc.; Clute (TX); On-site; USD 60,000 - 65,000; Full time

Job summary

Norrell Construction, Inc. in Clute, TX is seeking a full-time Bid Coordinator to support estimators by organizing bids, tracking deadlines, and ensuring timely submission of complete proposals. This on-site role requires meticulous document control and strong coordination with project teams.

The Bid Coordinator will manage bid documents, update the Smartsheet Bid List, and communicate addenda and RFIs to the estimating team to keep bids accurate and on schedule.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple bids, competing priorities, and tight deadlines.
• Proficiency in Microsoft Office including Outlook, Word, and Excel.
• Experience with Smartsheet or similar project tracking tools preferred.
• Ability to navigate online client bid portals and manage electronic project documentation.
• Strong follow-through, time management, and problem-solving skills.
• Ability to work collaboratively with estimators and other project team members in a deadline-driven environment.

Responsibilities

• Bid Document Management: download, review, organize bid documents from client bid portals.
• Bid Tracking and Reporting: maintain the Smartsheet Project Bid List with deadlines and statuses.
• Addenda and RFI Tracking: monitor bid portals for updates and distribute to estimators.
• Bid Review Coordination: schedule meetings and prepare bid documents for review.
• Proposal Preparation and Submission: assemble packages and assist with forms.
• Deadline Management: monitor deadlines and follow up on outstanding items.
• Communication and Coordination: act as central contact for bid information among teams.
• Document Control: maintain organized electronic bid files and current drawings/specs.
• Process Support: improve bid tracking procedures and standardize documentation.

Skills

Organizational skills

Communication skills

Bid management

Deadline driven

Team collaboration

MS Office proficiency

Smartsheet experience

Bid portal navigation

Tools

Smartsheet

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

JOB DETAILS

Position Title

Location

Clute, TX

Functionally Reports into

Chief Operations Officer/Vice President

FLSA Status

Non-Exempt

JOB OBJECTIVE

Norrell is an industrial construction contractor offering a wide range of self-performed services including Mechanical, Piping, Civil, l&E , Cranes & Elevators, HVAC, Sheet-Metal, Building & Remodeling, Plumbing, Roofing, and more. This is a full-time on-site role for a Bid Coordinator located in Clute, TX. The Bid Coordinator plays a key role in keeping the bidding process organized, ensuring critical deadlines are met, and assisting estimators by submitting complete, accurate, and timely bids to clients.

KEY RESPONSIBILITIES

Essential Duties and Responsibilities

• Bid Document Management : Download, review for completeness, organize, and maintain bid documents from client bid portals, including drawings, specifications, scopes of work, bid instructions, and related project information.
• Bid Tracking and Reporting: Maintain the Smartsheet Project Bid List, ensuring bid deadlines, project details, assigned estimators, and bid statuses are accurate and current.
• Addenda and RFI Tracking: Monitor client bid portals for addenda, revisions, clarifications, and other bid-related updates. Track and distribute information to the appropriate estimators and team members to support timely review and incorporation into bids.
• Bid Review Coordination: Schedule bid review meetings, coordinate calendars, prepare and distribute relevant bid documents, and help ensure estimators and key team members are prepared for each review.
• Proposal Preparation and Submission: Assemble proposal packages, collect required documentation, organize pricing and supporting materials provided by estimators, and assist with completing client-specific bid forms and submission requirements.
• Deadline Management: Monitor upcoming bid deadlines, communicate reminders to estimators, and follow up on outstanding items to help ensure proposals are submitted on time.
• Communication and Coordination: Serve as an organizational point of contact for bid-related information, helping maintain communication among estimators, project teams, subcontractors, vendors, and clients as appropriate.
• Document Control: Maintain organized electronic bid files and ensure current drawings, specifications, addenda, correspondence, and submitted proposals are properly saved and accessible.
• Process Support: Assist with improving bid tracking procedures, standardizing document organization, and maintaining consistency throughout the estimating and preconstruction process.

QUALIFICATIONS

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple bids, competing priorities, and tight deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience with Smartsheet or similar project tracking tools preferred.
• Ability to navigate online client bid portals and manage electronic project documentation.
• Strong follow-through, time management, and problem-solving skills.
• Ability to work collaboratively with estimators and other project team members in a deadline-driven environment.

Preferred Experience

• Previous experience in construction administration, estimating support, bid coordination, project coordination, or proposal preparation.
• Familiarity with industrial construction projects, construction drawings, specifications, and bid packages.
• Experience tracking bid addenda, RFls , and proposal submission requirements.

Key Success Measures

• Accurate and up-to-date Smartsheet Project Bid List.
• Organized and accessible bid documentation.
• Timely identification and communication of addenda and RFls .

Salary Range for this position is $60,000 - $65,000 yearly.

• This is an on-site role and will be required to report to the corporate office Monday - Friday.

PHYSICAL REQUIREMENTS

• Employee will be required to communicate in person, via telephone, email use of arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension.
• May be required to pick up, lift, carry and move up to 30 lbs .

U.S. Only: Authorization to work lawfully in the US without sponsorship from Norrell Construction is required.

Norrell Construction, Inc is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, disability, veteran status, or any other basis protected by applicable federal, state, or local law.