Construction & Architecture Project Admin - Procore Pro

Dominium Management Services; Inwood (TX); On-site; USD 48,000 - 68,000; Full time

Benefits offered by this job

Incentive bonus program

Training & development

Career growth

Volunteer programs

Comprehensive benefits

Job summary

Dominium is seeking a Construction & Architectural Project Assistant to provide administrative support for construction and architecture project management. You will assist the VP of Construction, VP of Architecture, project managers, and the architecture team while also supporting Development & Acquisitions with related information.

Key duties include managing subcontracts, project files in Procore/SharePoint, cost coding for expense reports, and coordination of signage and orders.

Qualifications

• Previous administrative experience in a construction or architecture related field is required.
• Prior experience in Procore required.
• Prior experience in Deltek is a plus.
• Ability to communicate clearly and effectively with others both orally and written in English.
• Proficient in MS Office (Word, Excel, Outlook, and Powerpoint).
• Yardi experience preferred.
• Higher education preferred.
• Exceptional time management, organizational, and communication skills required.
• Must be able to maintain confidentiality, think independently and work with minimal supervision.

Responsibilities

• Assemble and distribute subcontracts for subcontractors and other vendors as needed.
• Maintain organized project files and documentation within Procore and SharePoint including contracts, subcontracts, change orders, pay applications and closeout materials.
• Maintain project information within Procore including project staffing, updating dates, and updating project status.
• Review DocuSign contracts confirming accurate information prior to full circulation of signatures.
• Coordinate Amazon Hub Locker orders as needed.
• Coordinate Common Area Laundry Equipment orders as needed.
• Coordinate the project permanent signage process with the preferred signage vendor and Dominium Marketing team.
• Manage architecture timesheets and project planning in Deltek.
• Review expense report submissions to confirm accurate coding.
• Back up support to admin for uploads of project drawings, specifications and other documents as necessary to Procore.
• Back up support to admin of processing of change order requests, change orders, GC pay applications, and substantial completions through Procore.
• Back up support to admin for booking travel and expense report coding.
• Provide general administrative support to the department.
• Other duties as assigned

Skills

Communication

Time management

Confidentiality

MS Office

Education

Higher education

Tools

Procore

Deltek

SharePoint

DocuSign

MS Office

Yardi

Job description

Dominium is seeking a Construction & Architectural Project Assistant to provide administrative support for construction and architecture project management. You will assist the VP of Construction, VP of Architecture, project managers, and the architecture team while also supporting Development & Acquisitions with related information.

Key duties include managing subcontracts, project files in Procore/SharePoint, cost coding for expense reports, and coordination of signage and orders.