Construction & Architecture Project Coordinator

Dominium Management Services; Town of Texas (WI); On-site; USD 50,000 - 70,000; Full time

Job summary

Dominium is seeking a Construction & Architecture Project Assistant to provide administrative support to the VP of Construction, VP of Architecture, project managers, and the architecture team, and to assist the Development & Acquisitions Department with related information on projects.

You will maintain project files in Procore and SharePoint, review DocuSign contracts for accuracy, coordinate orders, manage timesheets in Deltek, and back up admin tasks including travel bookings and expense

Qualifications

• Previous administrative experience in a construction or architecture related field is required.
• Procore experience required.
• Deltek experience is a plus.
• Excellent verbal and written communication in English.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Yardi experience preferred.
• Higher education preferred.
• Strong time management and organizational skills; excellent communication.
• Ability to maintain confidentiality and work with minimal supervision.

Responsibilities

• Assemble and distribute subcontracts for subcontractors and other vendors as needed.
• Maintain organized project files and documentation within Procore and SharePoint including contracts, subcontracts, change orders, pay applications and closeout materials.
• Maintain project information within Procore including project staffing, updating dates, and updating project status.
• Review DocuSign contracts confirming accurate information prior to full circulation of signatures.
• Coordinate Amazon Hub Locker orders as needed.
• Coordinate Common Area Laundry Equipment orders as needed.
• Coordinate the project permanent signage process with the preferred signage vendor and Dominium Marketing team.
• Manage architecture timesheets and project planning in Deltek.
• Review expense report submissions to confirm accurate coding.
• Back up support to admin for uploads of project drawings, specifications and other documents as necessary to Procore.
• Back up support to admin of processing of change order requests, change orders, GC pay applications, and substantial completions through Procore.
• Back up support to admin for booking travel and expense report coding.
• Provide general administrative support to the department.
• Other duties as assigned.

Skills

Clear communication

Time management

Organizational skills

Confidentiality

Independent work

Education

Higher education

Tools

Procore

Deltek

MS Office

Yardi

Job description

Dominium is seeking a Construction & Architecture Project Assistant to provide administrative support to the VP of Construction, VP of Architecture, project managers, and the architecture team, and to assist the Development & Acquisitions Department with related information on projects.

You will maintain project files in Procore and SharePoint, review DocuSign contracts for accuracy, coordinate orders, manage timesheets in Deltek, and back up admin tasks including travel bookings and expense