Construction & Architecture Project Assistant - Dallas Regional Office

Dominium; Dallas (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Incentive bonus program

Training and development programs

Career growth

Job summary

Dominium in Dallas is seeking a Construction & Architectural Project Assistant to provide administrative support to the VP of Construction, VP of Architecture, and project teams. You will manage documents, contracts, and change orders within Procore and SharePoint, and help with information flow across Development & Acquisitions teams.

Ideal candidates bring construction/architecture admin experience, Procore knowledge, and strong MS Office skills.

Qualifications

• Previous administrative experience in a construction or architecture-related field is required.
• Procore experience is required.
• Deltek experience is a plus.
• Ability to communicate clearly and effectively in English, both orally and in writing.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Yardi experience preferred.
• Higher education preferred.
• Excellent time management, organizational, and communication skills.

Responsibilities

• Assemble and distribute subcontracts for subcontractors and other vendors as needed.
• Maintain organized project files and documentation within Procore and SharePoint including contracts, subcontracts, change orders, pay applications and closeout materials.
• Maintain project information within Procore including project staffing, updating dates, and updating project status.
• Review DocuSign contracts confirming accurate information prior to full circulation of signatures.
• Coordinate Amazon Hub Locker orders as needed.
• Coordinate Common Area Laundry Equipment orders as needed.
• Coordinate the project permanent signage process with the preferred signage vendor and Dominium Marketing team.
• Manage architecture timesheets and project planning in Deltek.
• Review expense report submissions to confirm accurate coding.
• Back up support to admin for uploads of project drawings, specifications and other documents as necessary to Procore.
• Back up support to admin of processing of change order requests, change orders, GC pay applications, and substantial completions through Procore.
• Back up support to admin for booking travel and expense report coding.
• Provide general administrative support to the department.
• Other duties as assigned.

Skills

Administrative experience

Clear communication

Time management

Confidentiality

Independent work

Education

Higher education

Tools

Procore

Deltek

MS Office

Yardi

Job description

Dominium is helping tackle the affordable housing crisis – and we’re looking for motivated candidates to join our team and advance our mission. With offices in Atlanta, Dallas, Phoenix and Minneapolis, Dominium is one of the nation’s most respected and innovative affordable housing development and management companies.

We create quality, affordable homes and engage with our residents to foster a strong sense of community and connection.

Join us in making a difference in people’s lives every day at a company where you can challenge yourself to develop both personally and professionally.

Position Summary

The Construction & Architectural Project Assistant will be responsible for providing administrative support concerning construction and architecture project management to the VP of Construction, VP of Architecture, Construction Project Managers, and the Architecture team as needed. Additionally, this position will also assist the Development & Acquisitions Department with construction and architect related information on projects.

Essential Functions

• Assemble and distribute subcontracts for subcontractors and other vendors as needed
• Maintain organized project files and documentation within Procore and SharePoint including contracts, subcontracts, change orders, pay applications and closeout materials.
• Maintain project information within Procore including project staffing, updating dates, and updating project status
• Review DocuSign contracts confirming accurate information prior to full circulation of signatures
• Coordinate Amazon Hub Locker orders as needed
• Coordinate Common Area Laundry Equipment orders as needed
• Coordinate the project permanent signage process with the preferred signage vendor and Dominium Marketing team
• Manage architecture timesheets and project planning in Deltek
• Review expense report submissions to confirm accurate coding
• Back up support to admin for uploads of project drawings, specifications and other documents as necessary to Procore
• Back up support to admin of processing of change order requests, change orders, GC pay applications, and substantial completions through Procore
• Back up support to admin for booking travel and expense report coding
• Provide general administrative support to the department
• Other duties as assigned

QUALIFICATIONS: (Knowledge, Skills, Abilities, Education, Training and Experience.)

• Previous administrative experience in a construction or architecture related field is required.
• Prior experience in Procore required.
• Prior experience in Deltek is a plus.
• Ability to communicate clearly and effectively with others both orally and written in English.
• Proficient in MS Office (Word, Excel, Outlook, and Powerpoint).
• Yardi experience preferred.
• Higher education preferred.
• Exceptional time management, organizational, and communication skills required.
• Must be able to maintain confidentiality, think independently and work with minimal supervision.

About Us

Dominium is a purpose-driven leader in affordable housing. We operate in approximately 20 states, supported by a team of over 1,300 dedicated employees. For more than 50 years, we have delivered excellence in the development and management of affordable housing communities across the United States. Dominium’s values – EDGE: Entrepreneurial Innovation, Developing People, Growth Mindset and Execution – guide us in fulfilling our Purpose: to provide quality, affordable housing that builds Enduring Value for our residents, employees, communities and financial partners. We believe housing provides dignity, and our work has a positive, lasting impact on the lives of individuals and families – often for generations. Our properties last for decades, leaving a lasting impact in the communities where they are located.

• Competitive salary
• Incentive bonus program
• Training and development programs
• Career growth
• Community volunteer and outreach programs
• Basic Life and AD&D
• Employee, Spouse and Child Supplemental Life and AD&D
• Short and Long-Term Disability insurance
• Medical, Dental and Vision coverage, with optional Health Savings Accounts, as well as Medical and Dependent Care Flexible Spending Accounts
• Voluntary Benefits (Accident, Critical Illness, Whole Life)
• Employee Assistance Program
• 401(K) plan
• Health and Financial Wellness Programs
• Paid Time Off including Paid Holidays and Floating Holidays
• Paid Parental Leave
• Education Reimbursement
• Employee Recognition
• the Dominium Employee Emergency Fund

Dominium is committed to providing equal employment opportunities to qualified applicants and employees. Dominium prohibits employment discrimination on race, color, creed, religion, national origin, citizenship, sex (including sexual orientation and gender identity), pregnancy, marital status, familial status, status with regard to public assistance, disability, membership or activity in local commission, veteran status, military status, age, genetic information, union membership, use of lawful consumable products, or any other category protected by applicable state or federal law.