Construction & Architecture Project Assistant — Growth & Impact

Dominium-; Dallas (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

Incentive bonus program

Training and development programs

Career growth

401(K) plan

Medical coverage

Dental coverage

Vision coverage

Job summary

Dominium is seeking a Construction & Architecture Project Assistant to provide administrative support to the VP of Construction and Architecture teams. Based in the Dallas Regional Office, you will help manage subcontracts, project files, and documentation in Procore and SharePoint, ensuring accurate information and on-time processing.

You will coordinate orders, review contracts, track project status, and back up admin for travel, expenses, and change orders, while maintaining confidentiality

Qualifications

• Previous administrative experience in a construction or architecture related field is required.
• Prior experience in Procore required.
• Prior experience in Deltek is a plus.
• Ability to communicate clearly and effectively with others both orally and written in English.
• Proficient in MS Office (Word, Excel, Outlook, and Powerpoint).
• Exceptional time management, organizational, and communication skills required.
• Must be able to maintain confidentiality, think independently and work with minimal supervision.

Responsibilities

• Assemble and distribute subcontracts for subcontractors and other vendors as needed.
• Maintain organized project files and documentation within Procore and SharePoint including contracts, subcontracts, change orders, pay applications and closeout materials.
• Maintain project information within Procore including project staffing, updating dates, and updating project status.
• Review DocuSign contracts confirming accurate information prior to full circulation of signatures.
• Coordinate Amazon Hub Locker orders as needed.
• Coordinate Common Area Laundry Equipment orders as needed.
• Coordinate the project permanent signage process with the preferred signage vendor and Dominium Marketing team.
• Manage architecture timesheets and project planning in Deltek.
• Review expense report submissions to confirm accurate coding.
• Back up support to admin for uploads of project drawings, specifications and other documents as necessary to Procore.
• Back up support to admin of processing of change order requests, change orders, GC pay applications, and substantial completions through Procore.
• Back up support to admin for booking travel and expense report coding.
• Provide general administrative support to the department
• Other duties as assigned

Skills

Communication skills

Time management

Organizational skills

Confidentiality

Written English

Team collaboration

Tools

Procore

Deltek

MS Office

Job description

Dominium is seeking a Construction & Architecture Project Assistant to provide administrative support to the VP of Construction and Architecture teams. Based in the Dallas Regional Office, you will help manage subcontracts, project files, and documentation in Procore and SharePoint, ensuring accurate information and on-time processing.

You will coordinate orders, review contracts, track project status, and back up admin for travel, expenses, and change orders, while maintaining confidentiality