Construction AR & Cash Application Specialist

Guardian Access Solutions; Nashville (TN); On-site; USD 55,000 - 73,000; Full time

Job summary

Guardian Access Solutions is seeking an Accounts Receivable Collections Specialist in Nashville, TN. This full-time clerical role supports the AR lifecycle, processing daily payments, invoicing, and reconciliations, with an emphasis on accuracy and customer communication.

The ideal candidate has at least 3 years in AR/cash applications within the construction sector, strong Excel and ERP experience, and excellent problem-solving and teamwork abilities.

Qualifications

• Minimum 3 years of experience in accounts receivable or cash applications with a focus on the construction industry.
• Excellent attention to detail and accuracy in data entry and reconciliation.
• Knowledgeable of construction project phases including percentage of completion (POC) and work in progress (WIP).
• Proficiency with Microsoft Office Suite, including Excel, Power Point, and Word including basic formulas.
• Strong computer system knowledge with ability to rapidly become proficient in various ERPs, CRMs, and pre-qualification systems.

Responsibilities

• Process daily transactions across multiple payment methods (checks, ACH, wire transfers, and credit cards)
• Prepare and make bank deposits for cash and check payments, file deposit receipts, and coordinate with banks to track and verify credit card payments and electronic transfers
• Contact customers regarding bounced checks, coordinate alternative payment methods, and update collections tracking
• Create and issue client invoices utilizing Sage 100 Contractor
• Provide customers with necessary payment information and respond to client questions
• Accurately post and allocate incoming customer payments to the correct invoices in the accounting system
• Reconcile the AR ledger daily to ensure all cash receipts, credit memos, and adjustments are properly accounted for, and maintain accurate cash records
• Investigate and resolve payment discrepancies, short pays, or overpayments, and resolve customer disputes
• Prepare daily, weekly, and monthly cash receipt summaries and AR aging reports
• Assist with month-end close procedures, including resolving unallocated cash balances
• Support internal and external audits by verifying data and addressing auditor inquiries related to revenue
• Always represent a strong professional image to internal and external customers, vendors, and employees
• Applies critical thinking and solutions management skills to complex problems to maximize project success
• Regular and punctual attendance at work and provides appropriate scheduling flexibility
• Adherence to safety guidelines and policies
• Other job-related duties as assigned

Skills

Accounts receivable

Cash applications

Excel

Sage 100 Contractor

Attention to detail

Communication skills

Team player

Education

High School Diploma

Bachelor’s degree in Accounting or Finance

Tools

Sage 100 Contractor

CRMs

ERP systems

Job description

Guardian Access Solutions is seeking an Accounts Receivable Collections Specialist in Nashville, TN. This full-time clerical role supports the AR lifecycle, processing daily payments, invoicing, and reconciliations, with an emphasis on accuracy and customer communication.

The ideal candidate has at least 3 years in AR/cash applications within the construction sector, strong Excel and ERP experience, and excellent problem-solving and teamwork abilities.