Construction AP Specialist - Project Cost Control

Stiles; Fort Lauderdale (FL); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Stiles, a Fort Lauderdale-based leader in commercial real estate, is seeking an Accounts Payable Specialist – Construction to process and reconcile vendor invoices and ensure payments align with contracts and company policies. You will work with project teams to resolve discrepancies and keep project costs accurate.

The ideal candidate has hands-on AP experience, understands how invoices tie to purchase orders, subcontracts, and change orders, and can manage high volumes with precision.

Formación

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Prior professional accounts payable experience required.
• Construction, development, or real estate industry experience strongly preferred.
• Working knowledge of subcontracts, purchase orders, change orders, commitments, and invoice reconciliation.
• Familiarity with job-cost accounting and project-based accounting environments preferred.

Responsabilidades

• Review, code, and process vendor and subcontractor invoices accurately and timely.
• Review invoices against purchase orders, subcontracts, change orders, and other contractual commitments to verify pricing, quantities, approved amounts, and remaining balances.
• Identify and resolve discrepancies between invoices, contractual documents, receiving documentation, and system records.
• Ensure invoices are accurately coded to the appropriate company, project, cost code, cost type, department, and general ledger account.
• Process construction-related invoices and payment applications in accordance with established approval workflows and contract terms.
• Partner with project managers, project accountants, purchasing personnel, and other internal teams to obtain approvals and resolve invoice issues.
• Monitor subcontract and purchase order balances and identify potential overbillings, duplicate billings, or invoices exceeding approved commitments.
• Maintain accurate vendor records and assist with vendor setup and required documentation, including W‑9s and certificates of insurance.
• Prepare and process weekly payment runs, including checks, ACH, and other electronic payments.
• Reconcile vendor statements and research outstanding invoices, duplicate payments, credit balances, and other AP discrepancies.
• Respond to vendor and subcontractor inquiries regarding invoice and payment status.
• Assist with month‑end close activities, including AP cutoff, accruals, outstanding invoice research, and reconciliation of AP‑related accounts.
• Support annual 1099 reporting, vendor compliance processes, and internal and external audit requests.
• Maintain organized electronic records and supporting documentation in accordance with company policies and audit requirements.
• Identify opportunities to improve AP processes, controls, workflows, and system utilization.

Conocimientos

Accounts payable

Invoice reconciliation

PO reconciliation

Excel proficiency

Vendor management

Problem solving

Time management

Communication

Attention to detail

Audit support

Educación

Bachelor’s degree in Accounting

Herramientas

Sage 300 Construction and Real Estate

Sage Intacct

Procore

Descripción del empleo

Stiles, a Fort Lauderdale-based leader in commercial real estate, is seeking an Accounts Payable Specialist – Construction to process and reconcile vendor invoices and ensure payments align with contracts and company policies. You will work with project teams to resolve discrepancies and keep project costs accurate.

The ideal candidate has hands-on AP experience, understands how invoices tie to purchase orders, subcontracts, and change orders, and can manage high volumes with precision.