Construction AP Specialist: Job Cost & Vendor Payments

RIMEPRO INC; Anaheim (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

RIMEPRO INC seeks a Construction Accounts Payable Specialist to own the full-cycle AP process in a fast-paced mechanical construction environment. You will work with Accounting, Project Management, Operations, and vendors to ensure invoices are processed accurately and costs are properly recorded.

Ideal candidates are proactive, organized, and capable of resolving discrepancies while managing multiple priorities.

Qualifications

• 3–5+ years of accounts payable or construction accounting experience.

Responsibilities

• Manage the full accounts payable process from invoice receipt through payment.
• Review invoices for accuracy, proper authorization, supporting documentation, and appropriate coding.
• Code invoices to the correct general ledger accounts, jobs, cost codes, and projects.
• Enter customer and vendor invoices and ensure documentation is complete and accurate.
• Match invoices against purchase orders, work orders, contracts, receipts, and other supporting documentation.
• Verify that materials, services, and work have been received or completed prior to payment.
• Process progress payments, deposits, retention, and other construction-related payments.
• Review vendor statements and research missing, duplicate, incorrect, or disputed invoices.
• Process credits, returns, and vendor discrepancies and follow through to resolution.
• Maintain W-9s, vendor records, and documentation for new vendor setup.
• Respond to vendor inquiries and resolve AP-related questions in a timely manner.
• Monitor AP aging and help ensure invoices are processed and paid according to company requirements.
• Manage company credit card transactions and employee receipts/reimbursements.
• Process recurring payments and subscriptions.
• Work directly with Project Managers and Operations regarding job-costing and payment questions.
• Assist with month-end close, including AP cutoff, accruals, reconciliations, and reporting.
• Assist with 1099 preparation and related documentation.
• Maintain organized AP records and support audits as needed.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Perform other accounting and administrative duties as needed.

Skills

Accounts payable

Construction accounting

Job costing

Vendor management

Microsoft Excel

Communication

Organization

Multitasking

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Office

Job description

RIMEPRO INC seeks a Construction Accounts Payable Specialist to own the full-cycle AP process in a fast-paced mechanical construction environment. You will work with Accounting, Project Management, Operations, and vendors to ensure invoices are processed accurately and costs are properly recorded.

Ideal candidates are proactive, organized, and capable of resolving discrepancies while managing multiple priorities.