Senior AP Specialist for Construction Projects

Vanguard Maintenance and Electrical, Inc.; City of White Plains (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Discretionary bonus

Full benefits package

Career growth

Job summary

Vanguard Maintenance and Electrical, Inc. seeks an experienced Senior Accounts Payable Specialist to own full-cycle AP in a high-volume construction environment. You will work primarily in Sage Intacct and Sage Construction Management to code invoices, perform three‑way matching, and ensure timely payments.

The role emphasizes compliance, cost control, and process improvement. You will manage subcontractor payments, lien waivers, and COIs while collaborating with project managers and field teams

Qualifications

• 5+ years of accounts payable experience in construction or project-based environments.
• Experience with Sage Intacct and construction ERP systems is required.
• Strong knowledge of job-cost accounting, POs/commitments, retainage, lien waivers, COI compliance.
• Advanced Excel skills and clear cross-functional communication.
• Associate or Bachelor's degree in Accounting/Finance is a plus; hands-on experience considered.

Responsibilities

• Own full-cycle accounts payable for a high-volume, multi-branch construction operation.
• Perform three-way matching of invoices to POs, commitments, and receipts in Sage Intacct and Sage Construction Management.
• Code invoices to jobs, phases, and cost codes; work with project managers to resolve discrepancies.
• Manage subcontractor compliance before releasing payments including lien waivers and COIs.
• Oversee weekly payments and maintain vendor relationships; support month-end close activities.
• Maintain vendor master and assist with annual 1099s.
• Mentor junior AP staff and document/standardize scalable AP processes.

Skills

Accounts payable

Construction industry experience

Job-cost accounting

Advanced Excel

Clear communication

Education

Bachelor's degree in Accounting or Finance

Tools

Sage Intacct

Sage Construction Management

Sage 300 CRE

Viewpoint/Vista

Procore

Job description

Vanguard Maintenance and Electrical, Inc. seeks an experienced Senior Accounts Payable Specialist to own full-cycle AP in a high-volume construction environment. You will work primarily in Sage Intacct and Sage Construction Management to code invoices, perform three‑way matching, and ensure timely payments.

The role emphasizes compliance, cost control, and process improvement. You will manage subcontractor payments, lien waivers, and COIs while collaborating with project managers and field teams