Construction AP Specialist: Invoices, Audits & Compliance

Dallas Independent School District; Dallas, Northern (TX, KY); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Dallas Independent School District is seeking a Specialist (226 Days) Bond Funded to manage accounts payable for construction-related projects and to ensure compliance with funding and contractual requirements.

The role involves processing vendor invoices in Oracle and Laserfiche, maintaining payment records, and conducting audits of construction documentation while supporting district staff with Accounts Payable procedures.

Qualifications

• Requires high school diploma or GED; associate degree preferred in finance or accounting.
• 3-5 years direct experience in accounts payable or finance.
• Able to perform basic math and interpret complex instructions.
• Knowledge of GAAP and computerized accounting systems.
• Strong data entry and document management skills.
• Ability to train staff and support workshops.

Responsibilities

• Reviews construction payment applications to ensure requirements are met before payment.
• Maintains monthly uninvoiced receipts reports for all departments using construction funding.
• Processes accounts payable transactions and data entry of vendor invoices in Oracle and Laserfiche.
• Reviews contracts to ensure retainage aligns with contract terms and compliance.
• Tracks payment of invoices to ensure compliance with the Prompt Payment Act.
• Audits construction documentation and supports staff training on accounts payable processes.

Skills

Attention to detail

Analytical thinking

Communication skills

Education

High School Diploma or GED

Associate's Degree in Finance/Accounting/Business

Tools

Oracle

Laserfiche

Job description

Dallas Independent School District is seeking a Specialist (226 Days) Bond Funded to manage accounts payable for construction-related projects and to ensure compliance with funding and contractual requirements.

The role involves processing vendor invoices in Oracle and Laserfiche, maintaining payment records, and conducting audits of construction documentation while supporting district staff with Accounts Payable procedures.