Construction AP Specialist: Precision & Timely Invoices

Warren-Hanks Construction Company; Marietta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Warren-Hanks Construction Company is seeking an Accounts Payable Administrator to manage the day-to-day AP cycle, ensure accuracy, proper approvals, and timely recording of vendor invoices and expenses. You will maintain vendor records, support 1099 compliance, and respond promptly to invoice inquiries.

In this role you will route invoices for approvals, post in the correct period, monitor recurring bills, and uphold audit-ready documentation while protecting confidential financial information.

Qualifications

• High school diploma or equivalent is required.
• Ability to manage recurring deadlines and a high volume of transactions with accuracy.
• Strong organization and attention to detail.
• Professional and confidential communication with vendors and internal teams.
• Proactive follow-up and reliable work ethic.

Responsibilities

• Receive, review, and enter vendor invoices daily with proper coding and approvals.
• Route invoices through the approval process and monitor status to avoid backlogs.
• Post approved invoices in the correct accounting period.
• Track recurring monthly bills and ensure timely payments to avoid late fees.
• Research and resolve missing documentation and coding issues.
• Maintain audit-ready vendor records and support 1099 reporting.
• Respond promptly to vendor inquiries regarding invoice status and timing.
• Maintain organized AP files and protect confidential information.

Skills

Attention to detail

Organization

Communication

Confidentiality

Deadline discipline

Reliability

Proactive follow-up

Education

High school diploma or equivalent

Job description

Warren-Hanks Construction Company is seeking an Accounts Payable Administrator to manage the day-to-day AP cycle, ensure accuracy, proper approvals, and timely recording of vendor invoices and expenses. You will maintain vendor records, support 1099 compliance, and respond promptly to invoice inquiries.

In this role you will route invoices for approvals, post in the correct period, monitor recurring bills, and uphold audit-ready documentation while protecting confidential financial information.