Construction AP Specialist: Growth & Impact

JRM Construction Management; New York (NY); On-site; USD 67,000 - 75,000; Full time

Job summary

JRM Construction Management is seeking an Accounts Payable Specialist to join our Accounting & Finance team. You will handle full-cycle AP, high-volume matching, coding, and invoice processing, ensuring accuracy and timely handling.

You’ll maintain vendor files, manage W-9s, and collaborate with project managers to obtain invoice approvals. The role requires a four-year degree or 3+ years of AP experience, plus strong communication and organizational skills.

Qualifications

• Four-year degree and/or at least three years of relevant accounts payable experience.
• Prior experience in the Construction and/or Real Estate industry is a plus.
• Excellent communication skills.
• Strong organization skills with the ability to prioritize multiple tasks with keen attention to detail.

Responsibilities

• Full cycle accounts payable processing; high volume matching, batching, coding, scanning and entering invoices in accordance with company guidelines; ensuring accuracy of GL coding and location coding
• Maintain and update various accounts payable reports and documentation to ensure accuracy and completeness
• Maintain updated vendor files and vendor numbers, including maintaining an open line of communication with vendors
• Manage receipts and retention of W-9 forms for required vendors
• Review and enter all construction/development invoices
• Enter all vendor information into construction accounting system
• Work with project managers to obtain approval of all invoices
• Process all construction checks including distribution/mailing
• Review expense reports for accurate coding to account, department, class, projects
• Verify accuracy, coding, and proper approval of reimbursables in Concur
• Verify that transactions comply with financial policies and procedures
• Import invoices into Sage/Timberline from Concur bi-weekly
• Complete monthly account reconciliations for AP
• Review and process employee travel/expense reports in Concur, ensuring accurate coding and compliance with established policies
• Assist in pulling information as requested by external parties

Skills

Accounts Payable

Communication

Organization

Education

Four-year degree

3+ years AP experience

Tools

Concur

Sage 300 (Timberline)

Excel

Job description

JRM Construction Management is seeking an Accounts Payable Specialist to join our Accounting & Finance team. You will handle full-cycle AP, high-volume matching, coding, and invoice processing, ensuring accuracy and timely handling.

You’ll maintain vendor files, manage W-9s, and collaborate with project managers to obtain invoice approvals. The role requires a four-year degree or 3+ years of AP experience, plus strong communication and organizational skills.