Accounts Payable Specialist

JRM Construction Management; New York (NY); On-site; USD 67,000 - 75,000; Full time

Job summary

JRM Construction Management is seeking an Accounts Payable Specialist to join our Accounting & Finance team. You will handle full-cycle AP, high-volume matching, coding, and invoice processing, ensuring accuracy and timely handling.

You’ll maintain vendor files, manage W-9s, and collaborate with project managers to obtain invoice approvals. The role requires a four-year degree or 3+ years of AP experience, plus strong communication and organizational skills.

Qualifications

• Four-year degree and/or at least three years of relevant accounts payable experience.
• Prior experience in the Construction and/or Real Estate industry is a plus.
• Excellent communication skills.
• Strong organization skills with the ability to prioritize multiple tasks with keen attention to detail.

Responsibilities

• Full cycle accounts payable processing; high volume matching, batching, coding, scanning and entering invoices in accordance with company guidelines; ensuring accuracy of GL coding and location coding
• Maintain and update various accounts payable reports and documentation to ensure accuracy and completeness
• Maintain updated vendor files and vendor numbers, including maintaining an open line of communication with vendors
• Manage receipts and retention of W-9 forms for required vendors
• Review and enter all construction/development invoices
• Enter all vendor information into construction accounting system
• Work with project managers to obtain approval of all invoices
• Process all construction checks including distribution/mailing
• Review expense reports for accurate coding to account, department, class, projects
• Verify accuracy, coding, and proper approval of reimbursables in Concur
• Verify that transactions comply with financial policies and procedures
• Import invoices into Sage/Timberline from Concur bi-weekly
• Complete monthly account reconciliations for AP
• Review and process employee travel/expense reports in Concur, ensuring accurate coding and compliance with established policies
• Assist in pulling information as requested by external parties

Skills

Accounts Payable

Communication

Organization

Education

Four-year degree

3+ years AP experience

Tools

Concur

Sage 300 (Timberline)

Excel

Job description

At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company’s long-term success.

Job Summary

JRM is seeking an Accounts Payable Specialist to join our Accounting & Finance team. The AP Specialist will be responsible for processing accounts payable & expense reimbursements in a complete, accurate and timely manner. The successful candidate will excel at managing a variety of goals and tasks and working with team members to implement solutions to problems. This is a great opportunity for an individual who wants to be challenged, build long-lasting relationships and be a part of building an accounting team.

Responsibilities and Duties

• Full cycle accounts payable processing; high volume matching, batching, coding, scanning and entering invoices in accordance with company guidelines; ensuring accuracy of GL coding and location coding
• Maintain and update various accounts payable reports and documentation to ensure accuracy and completeness
• Maintain updated vendor files and vendor numbers, including maintaining an open line of communication with vendors
• Manage receipts and retention of W-9 forms for required vendors
• Review and enter all construction/development invoices
• Enter all vendor information into construction accounting system
• Work with project managers to obtain approval of all invoices
• Process all construction checks including distribution/mailing
• Review expense reports for accurate coding to account, department, class, projects
• Verify accuracy, coding, and proper approval of reimbursables in Concur
• Verify that transactions comply with financial policies and procedures
• Import invoices into Sage/Timberline from Concur bi-weekly
• Complete monthly account reconciliations for AP
• Review and process employee travel/expense reports in Concur, ensuring accurate coding and compliance with established policies
• Assist in pulling information as requested by external parties

Qualifications and Skills

• Four-year degree and/or at least three years of relevant experience in Accounts Payable
• Prior experience working in the Construction and/or Real Estate Industry is a plus
• Excellent communication skills
• Strong organization skills with the ability to prioritize multiple tasks with keen attention to detail

Computer Skills

• Microsoft Office (Excel, Word, PowerPoint, and Outlook), Concur, and Sage 300 (Timberline)

Salary Information

• To the extent this position is performed in New York City, the annual salary range for this role is $67,000 - $75,000

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company's good faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

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