Accounts Payable Specialist

Charles Pankow Builders Ltd; Pasadena (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Charles Pankow Builders Ltd is seeking an Accounts Payable Specialist to execute full-cycle AP for construction projects. You will process invoices, manage vendor data, and oversee P-Card and V-Card administration while supporting period-close activities.

The role requires strong analytical skills, exposure toCMiC, and experience with subcontractor payment compliance. Collaboration with operations and project teams is essential to ensure accurate payments.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or equivalent.
• 5+ years of accounts payable or general accounting experience in construction or real estate.
• Experience with multi-entity accounting, tax reporting, and regulatory compliance.

Responsibilities

• Support multi-entity AP processing and review invoices and payments.
• Maintain vendor master data and onboarding processes.
• Administer corporate cards (P-Card, V-Card) and monthly reconciliations.
• Assist period close, 1099 filings, and tax payments with AP Manager.
• Coordinate subcontractor payments and compliance, and manage CCIP deductions.

Skills

Advanced Excel

Analytical thinking

Interpersonal skills

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

CMiC ERP

Textura

Job description

The Accounts Payable Specialist is responsible for executing complex full-cycle construction accounts payable operations, subcontractor payment and compliance workflows, corporate purchase card and virtual card administration, vendor master data integrity, and period-end close activities. Reporting directly to the Accounts Payable Manager, this role serves as a key operational resource between transactional AP processing and department management. The AP Specialist collaborates cross-functionally with operations, project teams, vendors, and subcontractors to ensure payment accuracy, timely processing, and effective internal controls.

JOB SCOPE & ESSENTIAL FUNCTIONS

Primary Accountabilities

• Multi-Entity AP Processing & Accounting:
  • Support accounts payable processing.
    • Review and approve invoices and payment transactions.
    • Process miscellaneous payment requests.
    • Monitor and follow up on AP aging and compliance issues.
    • Process payment adjustments and exceptions.
• Vendor Master Data Integrity & Verification:
  • Manage vendor onboarding and vendor master file maintenance in accordance with established internal controls and segregation of duties.
  • Review corporate credit applications for accuracy, completeness, and required approvals.
• Corporate Credit Card (P-Card) & Virtual Card (V-Card) Administration:
  • Card issuance and account maintenance.
    • Manage P-Card and V-Card reporting and compliance.
    • Handle transaction disputes.
    • Perform monthly reconciliations.
• Regulatory, Tax, Audit & Close Operations:
  • Assist AP Manager with period close processes, annual 1099 filings, and scheduled tax payments.
  • Support statutory Unclaimed Property (UP) compliance and reporting.
  • Respond promptly to internal and external audit requests.
  • Assign and prioritize incoming service request tickets related to AP.
• Subcontractor Payment & Compliance Administration:
  • Manage subcontractor payment process and resolve payment and compliance-related issues.
  • Review and authorize subcontractor disbursements in accordance with established payment schedules, compliance requirements, and approval controls.
• Contractor Controlled Insurance Program (CCIP) Administration:
  • Validate and process deductions for insurance costs.
  • Coordinate CCIP closeout activities, including calculation, reconciliation, and processing of final insurance deductions.

Secondary Accountabilities

• Provide backup support for AP and accounting functions, including payment processing and general AP administrative duties during absences and peak processing periods.

Education/Training

• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent related professional experience is typical.

Knowledge/Skills/Abilities

• Experience with construction-specific ERP systems such as CMiC strongly preferred.
• Experience with subcontractor payment and compliance platforms such as Textura strongly preferred.
• Intermediate to advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP functions, data analysis, and ad-hoc financial reporting).
• Strong working knowledge of construction-specific payment and compliance requirements, including conditional and unconditional lien waivers.
• Strong analytical, problem-solving, planning, and organizational skills to prioritize multi-entity deadlines and resolve complex integration exceptions.
• Excellent interpersonal and customer service skills to interface professionally with project teams, corporate leadership, subcontractors, and banking partners.

Work Experience

• Minimum 5+ years of progressive Accounts Payable or General Accounting experience is typical.
• Prior experience in the Construction, General Contracting, Subcontracting, or Real Estate Development industry is strongly preferred.
• Experience with complex AP functions, including multi-entity accounting, reconciliations, tax reporting, and regulatory compliance preferred.