Construction Administrator: Streamline Permits & Projects

Horizons East Building Co.; Jacksonville (NC); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account (HSA)

401(k)

Job summary

Horizons East Building Company in Jacksonville, NC seeks a Construction Administrator to manage the start-to-finish administrative process of each home. You will be the hub between the office and the field, handling permits, plotting plans, utility coordination, inspections, and documentation to keep projects on track.

Working closely with Superintendents, the Client Liaison, Warranty Coordinator, and local authorities, you will ensure accuracy, compliance, and timely communication.

Qualifications

• 3+ years in construction administration or related field.
• Experience with permitting and residential homebuilding.
• Proficiency in MS Office and construction management software.
• Excellent written and verbal communication across departments.

Responsibilities

• Ensure preconstruction is done on time and the job starts on schedule.
• Monitor schedules in the project management platform and flag delays.
• Oversee admin tasks from permitting through closing on projects.
• Track plot plans and secure approvals with Production Manager.
• Apply for and track building permits and regulatory approvals.
• Coordinate inspections with field Superintendents to ensure compliance.
• Manage utilities activation, tracking, and cancellations.
• Maintain organized electronic project files.
• Serve as liaison between office, field teams, and external agencies.
• Communicate professionally with vendors and municipalities.
• Coordinate final walks and milestones near completion.
• Proactively identify scheduling conflicts and propose solutions.
• Uphold standards for accuracy and compliance.
• Identify workflow improvements.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Team collaboration

Proactive thinking

Problem solving

Self-directed

Tools

Microsoft Office

Buildertrend

BuildPro

Job description

Horizons East Building Company in Jacksonville, NC seeks a Construction Administrator to manage the start-to-finish administrative process of each home. You will be the hub between the office and the field, handling permits, plotting plans, utility coordination, inspections, and documentation to keep projects on track.

Working closely with Superintendents, the Client Liaison, Warranty Coordinator, and local authorities, you will ensure accuracy, compliance, and timely communication.