Construction Coordinator

Horizons East Building Co.; Jacksonville (NC); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account (HSA)

401(k)

Job summary

Horizons East Building Company in Jacksonville, NC seeks a Construction Administrator to manage the start-to-finish administrative process of each home. You will be the hub between the office and the field, handling permits, plotting plans, utility coordination, inspections, and documentation to keep projects on track.

Working closely with Superintendents, the Client Liaison, Warranty Coordinator, and local authorities, you will ensure accuracy, compliance, and timely communication.

Qualifications

• 3+ years in construction administration or related field.
• Experience with permitting and residential homebuilding.
• Proficiency in MS Office and construction management software.
• Excellent written and verbal communication across departments.

Responsibilities

• Ensure preconstruction is done on time and the job starts on schedule.
• Monitor schedules in the project management platform and flag delays.
• Oversee admin tasks from permitting through closing on projects.
• Track plot plans and secure approvals with Production Manager.
• Apply for and track building permits and regulatory approvals.
• Coordinate inspections with field Superintendents to ensure compliance.
• Manage utilities activation, tracking, and cancellations.
• Maintain organized electronic project files.
• Serve as liaison between office, field teams, and external agencies.
• Communicate professionally with vendors and municipalities.
• Coordinate final walks and milestones near completion.
• Proactively identify scheduling conflicts and propose solutions.
• Uphold standards for accuracy and compliance.
• Identify workflow improvements.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Team collaboration

Proactive thinking

Problem solving

Self-directed

Tools

Microsoft Office

Buildertrend

BuildPro

Job description

Horizons East is a locally owned homebuilding company based in Jacksonville, North Carolina, proudly serving the surrounding counties of Onslow, Carteret, Jones, and Pender. Our team includes locals, military spouses, and dedicated professionals who share a common purpose: to build high-quality homes and strengthen the communities we serve.

We are seeking a highly organized and detail-driven Construction Administrator to support the start-to-finish administrative process of each home we build. This role acts as the central hub between the office and the field--ensuring permits, documentation, coordination, and communication flow smoothly through every phase of construction. If you excel at managing information, keeping projects on track, and solving problems before they elevate, this role is for you.

The Construction Administrator is responsible for overseeing all administrative tasks tied to new construction projects, from permitting and plot plans to utility coordination, inspections, documentation, and final stages before closing. Working closely with Superintendents, the Client Liaison, the Warranty Coordinator, and local authorities, this person ensures accuracy, compliance, and consistency throughout the entire build process. This is a fast-paced role that requires precision, adaptability, strong communication, and the ability to manage multiple priorities simultaneously.

Key Responsibilities

• Ensure the preconstruction is done and on time and the job starts on time.
• Monitor construction schedules in the project management platform, updating as needed and flagging discrepancies or delays.
• Oversee administrative tasks from permitting through closing across assigned construction projects.
• Request, track, and review plot plans; secure timely approvals with the Production Manager.
• Apply for and track building permits and all required regulatory approvals.
• Coordinate and track inspections in partnership with field Superintendents, ensuring compliance with local regulations and company standards.
• Manage activation, tracking, and cancellation of utilities and meter installations.
• Maintain accurate, organized, and complete electronic project files throughout the construction lifecycle.
• Serve as the primary liaison between the office, field teams, and external agencies.
• Communicate professionally with vendors, municipalities, inspectors, and internal stakeholders.
• Partner with the Client Liaison, Superintendents, and Warranty Coordinator to coordinate final walks and milestone activities as homes near completion.
• Anticipate potential scheduling conflicts or bottlenecks and proactively offer solutions.
• Uphold company standards for accuracy, professionalism, and compliance across all documentation and communication.
• Continuously identify opportunities to enhance workflows, efficiency, and system consistency.
• Troubleshoot and resolve administrative or procedural issues before they affect field schedules or closing timelines.
• Track and communicate key milestones to ensure deadlines are met without last-minute surprises.

Qualifications

• 3 or more years of experience in construction administration, residential homebuilding, permitting, or a related field.
• Exceptional organizational and time-management skills with the ability to manage multiple projects simultaneously.
• Strong attention to detail, able to catch small errors before they cause issues.
• Excellent written and verbal communication skills across departments and with outside agencies.
• Proficiency in Microsoft Office and construction management systems (Buildertrend, BuildPro, or similar).
• Ability to thrive in a fast-paced environment and adapt quickly when priorities shift.
• A collaborative, solutions-oriented mindset.
• A natural organizer who thrives on structure, follow-through, and keeping moving parts aligned.
• A proactive, critical thinker who anticipates next steps without needing step-by-step guidance.
• Calm under pressure, able to prioritize and communicate clearly when multiple needs arise at once.
• Self-directed but team-oriented, owning their responsibilities while supporting field and office operations.
  
• Full-time (40 hours per week), W-2.
• Pay: $18.00 to $22.00 per hour
• Up to 2 hours of overtime allowed weekly
• Health Insurance
• Health Savings Account (HSA)
• 401(k)
• Friday: 8:00 AM - 2:00 PM

Why You'll Love Working Here

• Join a supportive, collaborative team that values honesty, reliability, and doing things the right way.
• Work in a stable, growing company where your work directly impacts the quality of the homes we deliver.
• Be part of a mission-driven environment that blends professionalism with small-company care and community focus.
• Enjoy a predictable schedule, meaningful responsibilities, and a role where your organization and communication truly make a difference.
• Grow with a company that believes in continuous improvement and empowering employees to refine systems, processes, and workflows.

Horizons East Building Company is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.

Experience

Mid-Level (4 - 7 years)

Job type

Full Time

Additional benefits

• 401(k)
• Full-time (40 hours per week), W-2.
• Health Insurance
• Health Savings Account (HSA)
• Pay: $18.00 to $22.00 per hour
• Up to 2 hours of overtime allowed weekly