Construction Administrator - Dynamic Project Coordination

TransTech Group; Indianapolis (IN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Free health plan

401(k) with company match

Dental, vision, and optional accident/

Life, LTD, and AD&D insurance

Employee Assistance Program

Gym discounts

Fast health benefits start after 30d

Job summary

Maddox Industrial Group, part of the TransTech family, is hiring a Construction Administrator in Indianapolis, IN. The role supports the Project Management team by coordinating activities, tracking schedules, and organizing documentation.

You will work closely with Project Managers, field personnel, and internal departments to ensure projects stay on schedule and within budgets. Previous construction admin experience is preferred.

Qualifications

• Strong organizational, time management, and communication skills.
• Ability to manage multiple priorities and support several projects simultaneously.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work effectively with Project Managers, field personnel, vendors, and internal departments.
• Strong attention to detail and ability to work independently.

Responsibilities

• Assist Project Managers with daily project activities, scheduling, tracking deliverables, and overall project coordination.
• Assist with monitoring project schedules, budgets, labor hours, and outstanding action items.
• Coordinate manpower needs, equipment assignments, and project logistics with field teams.
• Maintain project records, invoices, purchase orders, change orders, and status updates.
• Track manpower, equipment, materials, and subcontractor needs across multiple projects.
• Monitor timesheet submissions and labor hours; resolve discrepancies with Payroll and PMs.
• Facilitate communication among Project Managers, customers, vendors, and subcontractors.
• Assist with invoice tracking, purchase orders, and project cost documentation.
• Help compile turnover packages and ensure required documentation is complete.

Skills

Organization

Time management

Communication

MS Office

Multi-project coordination

Independence

Tools

Procore

Smartsheet

Job description

Maddox Industrial Group, part of the TransTech family, is hiring a Construction Administrator in Indianapolis, IN. The role supports the Project Management team by coordinating activities, tracking schedules, and organizing documentation.

You will work closely with Project Managers, field personnel, and internal departments to ensure projects stay on schedule and within budgets. Previous construction admin experience is preferred.