Industrial Project Coordinator

Maddox Industrial Group (MIG); Indianapolis (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Free HSA health plan or traditional $P

401(k) with generous company match (Sa

Dental, vision, and optional coverage

HSA and FSA accounts to save on costs

Company-paid Life, Long Term Disa

Employee Assistance Program

Discounts on gyms, shopping & enterta

Health benefits kick in fast – first 0

Job summary

Maddox Industrial Group (MIG) in Indianapolis, IN, is seeking an Assistant Project Manager to support project managers in execution of project deliverables across cryogenic and mechanical services. The role collaborates with field foremen and internal teams to ensure schedules, budgets, and quality standards are met.

You will help prepare proposals, track progress, manage documentation, and communicate with subcontractors, customers, and vendors.

Qualifications

• 3+ years of experience in project coordination or field experience in construction projects.
• Proven ability to collaborate effectively with other team members, subcontractors, and customers with minimal oversight.
• Strong organizational, time management, and communication skills.
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Familiarity with ASME B31.3/31.1 welding procedures and industry guidelines.
• Experience in construction projects related to the Air Separation, Gas Processing, or Energy industries.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
• Ability to support after-hours field team needs when necessary.
• U.S. work authorization required.

Responsibilities

• Assist with Project Management: Support the Project Manager in the execution of project deliverables, including scope definition, proposal preparation, and project execution.
• Coordinate and Track Progress: Assist with monitoring and managing the progress of projects, including schedules, budgets, labor hours, and quality standards.
• Support Field Operations: Work closely with Foremen/Superintendents to plan, assign, and monitor work responsibilities for field crews.
• Documentation and Reporting: Assist in preparing regular project status updates for senior management.
• Resource Coordination: Collaborate with internal teams to assist in sourcing and managing materials and subcontractors as required for projects.
• Safety and Quality Standards: Uphold and promote safety practices and the company’s quality standards in all aspects of project work.
• Project Completion and Closeout: Assist in verifying the completion and completing the project turnover package.
• Customer and Vendor Communication: Assist in communication with subcontractors, customers, and vendors.
• Financial Support: Assist the finance team with invoicing, processing change orders, and managing any collections issues.
• Other Duties as Assigned: Perform additional project-related tasks as needed.

Skills

Project coordination

Team collaboration

Time management

Communication

MS Office

Multi-tasking

After-hours support

Education

Bachelor’s degree in Engineering or related field

Tools

Procore

Smartsheet

PowerBI

Salesforce

ERP systems

Job description

Maddox Industrial Group (MIG) in Indianapolis, IN, is seeking an Assistant Project Manager to support project managers in execution of project deliverables across cryogenic and mechanical services. The role collaborates with field foremen and internal teams to ensure schedules, budgets, and quality standards are met.

You will help prepare proposals, track progress, manage documentation, and communicate with subcontractors, customers, and vendors.