Industrial Construction Administrator – Project Coordinator

Maddox Industrial Group (MIG); Indianapolis (IN); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

HSA health plan

401(k) with company match

Dental and vision insurance

HSA and FSA accounts

Life, LTD, and AD&D insurance

Employee Assistance Program

Gym discounts

Job summary

Maddox Industrial Group (MIG) in Indianapolis, IN is seeking a Construction Administrator to support the Project Management team. You will coordinate project activities, tracking schedules, labor, and resources, while handling documentation, invoicing, and closeout processes.

The role requires strong organizational and communication skills, proficiency in MS Office, and experience with Procore or Smartsheet.

Qualifications

• Strong organizational, time management, and communication skills.
• Ability to manage multiple priorities and support several projects simultaneously.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work effectively with Project Managers, field personnel, vendors, and internal departments.
• Strong attention to detail and ability to work independently.

Responsibilities

• Project Management Support: assist Project Managers with daily project activities, scheduling, tracking deliverables, and coordination.
• Coordinate and Track Progress: monitor schedules, labor hours, and outstanding action items.
• Support Field Operations: coordinate manpower, equipment, and project logistics with foremen and field staff.
• Documentation and Reporting: maintain project records, invoices, PO's, change orders, and status updates.
• Resource Coordination: track manpower, equipment, materials, and subcontractor needs across projects.
• Timesheet and Labor Tracking: monitor submissions and resolve discrepancies with Payroll and PMs.
• Customer and Vendor Communication: facilitate communication among PMs, customers, vendors, and subcontractors.
• Financial Support: assist with invoice tracking and project cost documentation.
• Project Closeout: compile turnover packages and ensure required documentation is complete.

Skills

Strong organizational skills

Time management

Communication skills

Attention to detail

Tools

Procore

Smartsheet

Job description

Maddox Industrial Group (MIG) in Indianapolis, IN is seeking a Construction Administrator to support the Project Management team. You will coordinate project activities, tracking schedules, labor, and resources, while handling documentation, invoicing, and closeout processes.

The role requires strong organizational and communication skills, proficiency in MS Office, and experience with Procore or Smartsheet.