Industrial Construction Administrator | Project Coordination

TransTech Energy, LLC; Indianapolis (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Free HSA health plan

401(k) with company match

Dental, vision, and insurance benefits

Life, LTD, and AD&D coverage

Employee Assistance Program

Job summary

Maddox Industrial Group (MIG) is seeking a Construction Administrator in Indianapolis, IN to support the Project Management team with scheduling, documentation, and resources. This full-time role collaborates with project managers, foremen, and internal departments to ensure projects stay on schedule and within budgets.

The position emphasizes coordinating manpower and equipment, maintaining records, and communicating with customers and vendors.

Qualifications

• Strong organizational, time management, and communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work effectively with Project Managers, field personnel, vendors, and internal departments.
• Strong attention to detail and ability to work independently.
• Experience with construction administration, project coordination, or related fields is preferred.

Responsibilities

• Project Management Support: Assist Project Managers with daily project activities, scheduling, tracking deliverables, and overall project coordination.
• Coordinate and Track Progress: Assist with monitoring project schedules, budgets, labor hours, and outstanding action items.
• Support Field Operations: Work with Project Managers and Foremen/Superintendents to coordinate manpower needs, equipment assignments, and project logistics.
• Documentation and Reporting: Maintain project records, invoices, purchase orders, change orders, and project status updates.
• Resource Coordination: Assist with tracking manpower, equipment, materials, and subcontractor needs across multiple projects.
• Timesheet and Labor Tracking: Monitor timesheet submissions, track labor hours, and coordinate with Payroll and Project Managers to resolve discrepancies.
• Customer and Vendor Communication: Assist with communication between Project Managers, customers, vendors, and subcontractors.
• Financial Support: Assist Project Managers and Accounting with invoice tracking, purchase orders, and project cost documentation.
• Project Completion and Closeout: Assist with compiling project turnover packages and ensuring required documentation is completed.
• Other Duties as Assigned: Perform additional administrative and project-related tasks to support the Project Management team.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Attention to detail

Team coordination

Tools

Procore

Smartsheet

Job description

Maddox Industrial Group (MIG) is seeking a Construction Administrator in Indianapolis, IN to support the Project Management team with scheduling, documentation, and resources. This full-time role collaborates with project managers, foremen, and internal departments to ensure projects stay on schedule and within budgets.

The position emphasizes coordinating manpower and equipment, maintaining records, and communicating with customers and vendors.