Construction Administrator — Budgets, Vendors & Reporting

Essex Property Trust; San Mateo (CA); Hybrid; USD 66,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid parental leave

401k match

Wellness programs

Holidays and PTO (12 holidays, 15 PTO)

Job summary

Essex Property Trust in San Mateo is seeking a Construction Administrator to support project managers on construction and renovation efforts. You will help with budget tracking, vendor coordination, invoice management, and project reporting.

This in-office role follows a hybrid schedule at our San Mateo corporate office. The ideal candidate has at least one year of experience in financial reporting or construction administration, strong Excel skills, and a detail‑oriented mindset.

Qualifications

• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
• Minimum of 1 year of experience in financial reporting, accounting, or construction project administration
• Proficiency in Microsoft Office, especially Excel
• Strong attention to detail and organizational skills
• Ability to handle confidential information with discretion
• Experience with Yardi, ServiceNow, and SightPlan a plus

Responsibilities

• Track and manage project budgets and purchase orders (POs)
• Support budget tracking and vendor coordination for construction projects
• Coordinate with vendors and subcontractors to ensure timely invoice submissions
• Generate monthly, quarterly, and annual project reports and assist with audits
• Collaborate with Project Managers to keep projects on schedule and compliant

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Communication skills

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree preferred

Tools

Excel

Microsoft Office

Yardi

ServiceNow

SightPlan

Job description

Essex Property Trust in San Mateo is seeking a Construction Administrator to support project managers on construction and renovation efforts. You will help with budget tracking, vendor coordination, invoice management, and project reporting.

This in-office role follows a hybrid schedule at our San Mateo corporate office. The ideal candidate has at least one year of experience in financial reporting or construction administration, strong Excel skills, and a detail‑oriented mindset.