Hybrid Construction Administrator: Budgets & Vendors

EPT SPE LLC; Irvine (CA); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Housing discount

Medical benefits

Dental benefits

Vision benefits

401k employer match

Paid time off (PTO)

Job summary

Essex Property Trust in Irvine, CA, seeks a Construction Administrator to support project budgets, invoicing, reporting, and compliance. The role is office-based with a hybrid policy at Essex’s Irvine offices.

Ideal candidates have 1+ year of financial or construction project admin experience, strong Excel skills, and attention to detail. Yardi, ServiceNow, and SightPlan experience are a plus.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Minimum 1 year of experience in financial reporting, accounting, or construction project administration.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Experience with Yardi, ServiceNow, and SightPlan is a plus.

Responsibilities

• Support Construction Projects: Track and update project details using property management software and Excel.
• Manage Budgets & POs: Create and revise project budgets, issue purchase orders, and ensure proper project closeout documentation.
• Vendor Coordination: Communicate with vendors and subcontractors to ensure timely invoice submissions and project support.
• Reporting & Audits: Generate monthly, quarterly, and annual reports, manage accruals, and assist with compliance documentation.
• Team Collaboration: Work closely with Project Managers to keep projects running smoothly, from initiation to completion.

Skills

Attention to detail

Organizational skills

Discretion with confidential info

Education

High school diploma

Tools

Microsoft Excel

Yardi

ServiceNow

SightPlan

Job description

Essex Property Trust in Irvine, CA, seeks a Construction Administrator to support project budgets, invoicing, reporting, and compliance. The role is office-based with a hybrid policy at Essex’s Irvine offices.

Ideal candidates have 1+ year of financial or construction project admin experience, strong Excel skills, and attention to detail. Yardi, ServiceNow, and SightPlan experience are a plus.