Construction Administrator

Talently; Phoenix (AZ); Presencial; USD 40 000 - 60 000; Tempo integral

Resumo da oferta

Talently seeks a detail-oriented administrative professional to support a construction site team in Phoenix, AZ. The role includes handling documents, coordinating with vendors and subcontractors, and assisting in establishing a new Phoenix office, with on-the-job training provided.

Responsibilities include general clerical duties, site records management, equipment and supply coordination, and support for the Site Manager and supervisors.

Qualificações

• Must be proficient with Microsoft Word, Excel, and Outlook.
• Strong attention to detail and accuracy in handling documents and data.

Responsabilidades

• Perform general administrative and clerical duties within the construction site office.
• Prepare, organize, and maintain construction-related documents, records, and site management files.
• Provide administrative support to the Site Manager and construction supervisors.
• Arrange equipment, rental items, consumable materials, and office supplies for the site.
• Track delivery schedules and follow up with vendors regarding company-procured items.
• Coordinate accommodation and transportation arrangements for business travelers.
• Process invoices, receipts, expense reimbursements, and procurement documentation.
• Communicate with subcontractors, vendors, visitors, and internal stakeholders while supporting additional administrative needs.

Conhecimentos

Admin

Construction

Descrição da oferta de emprego

Location: On Site - Phoenix, Arizona, United States

Skills: Admin, construction

About the Water, Waste, Steam, and Air Conditioning Services Company / The Opportunity:

Join a leading organization in the water, waste, steam, and air conditioning services industry committed to delivering innovative solutions that support efficient operations and sustainable resource management. This opportunity offers a detail-oriented administrative professional the chance to support a construction site team, coordinate with vendors and subcontractors, and contribute to the establishment of a new Phoenix office. No advanced construction knowledge is required, as comprehensive on-the-job training will be provided.

Responsibilities:

• Perform general administrative and clerical duties within the construction site office.
• Prepare, organize, and maintain construction-related documents, records, and site management files.
• Provide administrative support to the Site Manager and construction supervisors.
• Arrange equipment, rental items, consumable materials, and office supplies for the site.
• Track delivery schedules and follow up with vendors regarding company-procured items.
• Coordinate accommodation and transportation arrangements for business travelers.
• Process invoices, receipts, expense reimbursements, and procurement documentation.
• Communicate with subcontractors, vendors, visitors, and internal stakeholders while supporting additional administrative needs.

Must-Have Skills:

• Basic computer proficiency, including Microsoft Word, Excel, and Outlook.
• Strong attention to detail and accuracy when managing documents and data.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and tasks simultaneously.
• Professional and courteous communication skills for handling calls, visitors, vendors, and subcontractors.
• Ability to work independently and collaboratively as part of a site team.
• Reliable administrative mindset with a willingness to learn construction-related processes on the job.

Nice-to-Have Skills:

• Previous experience in construction, site administration, or office administration.
• Experience with document management, purchasing, invoicing, expense processing, or basic accounting.
• Experience coordinating with vendors, subcontractors, or external business partners.
• Experience supporting business travel, accommodation, or transportation arrangements.