Construction Administrator

International Association of Plumbing and Mechanical Officials (IAPMO); Orlando, Northern (FL, KY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

HSA contributions

401(k) with match

Dental and vision coverage

Life and disability insurance

Job summary

Framework in Orlando is seeking a Construction Administrator to organize and drive the construction and property management teams. The role involves handling invoices, contracts, permits, and schedules while supporting the Senior Construction Manager and project teams.

You’ll gain a central, high-visibility position with comprehensive benefits, including medical coverage, employer HSA contributions, a 3% vested 401(k) with 6% match, and dental/vision coverage.

Qualifications

• Requires college or technical degree in business administration, construction, real estate, or related field.
• Proven experience as a Project Administrator or Assistant Project Administrator in construction.
• Valid Florida driver’s license with a clean driving record.

Responsibilities

• Review, code, and route invoices; confirm lien releases before payment.
• Review AIA payment applications and ensure cost coding accuracy.
• Maintain vendor agreements, insurance, and compliance docs.
• Prepare contracts, change orders, and AIA documents with vendors and consultants.
• Support RFP coordination and bid evaluation.
• Assist with estimating projects and building budgets; monitor costs.
• Track contracts and purchase orders for construction projects.
• Support property managers on annual capex planning and tracking.
• Coordinate with leasing and property management for tenant improvements.
• Document project meetings and maintain permits and NTOs/NOCs.
• Maintain property files for fire, roof, HVAC, etc.
• Process vendor credit apps and issue PO contracts.

Skills

Project administration

Organizational skills

Communication skills

Independence and teamwork

Attention to detail

Education

College or technical degree in business administration, construction, real estate, or related field

Tools

Bluebeam

AutoCAD

Microsoft Project

Outlook

Excel

PowerPoint

Word

Job description

We are working with a well-established, Orlando-based charitable organization that manages a substantial commercial real estate portfolio to find a Construction Administrator to keep their construction and property management teams organized and moving. This is a great fit for someone who thrives on structure — juggling contracts, invoices, permits, and schedules while keeping the Senior Construction Manager and project teams a step ahead.

What You\'ll Do

• Review, code, and route maintenance, construction, and property management invoices, confirming lien releases are received before payment
• Provide first review of AIA payment applications, checking that cost coding lines up
• Keep vendor agreements, liability insurance, W-9s, and workers' comp documentation current
• Prepare and manage contracts, change orders, and AIA documents with vendors, subcontractors, and consultants
• Support RFP coordination — bid specs, instructions to bidders, and evaluating contractor and vendor responses
• Assist with estimating projects and building budgets, and monitor costs against them
• Track contracts and purchase orders for construction-related projects and services
• Support Property Managers on annual capital expense planning and tracking
• Assist the Senior Construction Manager with tenant improvement oversight, coordinating with Leasing and Property Management
• Coordinate project resources, equipment, and information across the development team, office, and site staff
• Participate in and document project meetings and calls
• Maintain permit applications, NTOs, NOCs, and other project documentation
• Maintain property files — fire, roof, HVAC, vehicle, and vacancy reports
• Process vendor credit applications and issue purchase orders and contracts

What You\'ll Bring

• Proven experience as a Project Administrator or Assistant Project Administrator in construction
• College or technical degree, or certification, in business administration, construction, real estate, or a related field
• Valid Florida driver's license with a clean driving record
• Experience with Bluebeam, AutoCAD, or project management software (like Microsoft Project) a plus
• Strong Microsoft Office skills — Outlook, Excel, PowerPoint, and Word
• Excellent organizational and multitasking skills, with sharp attention to detail
• Strong verbal and written communication skills across all levels of the organization
• Comfortable working independently and collaboratively in a fast-moving environment
• Property management or construction management software experience a plus

What You\'ll Gain

• A salary of $65,000-$70,000, based on experience
• A central, high-visibility role supporting a respected Orlando organization's construction and property management teams
• Highly subsidized medical coverage (employee-only coverage at no cost)
• Employer-funded HSA contributions up to $2,000 annually
• A 3% fully vested 401(k) contribution, plus a 6% match and discretionary 6% profit sharing
• Comprehensive dental and vision coverage
• Employer-paid life and AD and D insurance, plus employer-paid long-term disability coverage
• Room to build deep institutional knowledge within a stable, well-regarded organization

At Framework, we keep it simple: we connect great people with great builders. We're not just filling seats - we're helping construction professionals find real opportunities with companies that value what they bring to the table. Our candidates trust us because we're honest, we follow through, and we never push roles that aren't the right fit. We take the time to understand where you're coming from and where you want to go.

The builders we represent are more than just clients to us. Many of them are friends and longtime partners. If we wouldn't feel confident working for them ourselves, we wouldn't introduce them to the people who trust us with their careers.

On the flip side, our clients count on us to bring high-quality people who are the real deal - both in skill and character. They'll tell you we just get it. We're proud to be the kind of recruiters who do what's right, not what's easy, and we make sure it's a win for everyone involved.