Construction Administrative Specialist

TDL Staffing, Inc.; Fairbanks (AK); On-site; USD 48,000 - 56,000; Full time

Job summary

TDL Staffing, Inc. is seeking a Construction Administrative Specialist in Fairbanks, Alaska. The role focuses on project documentation, permit research, progress tracking, and assembling complete project packets for bids and RFPs.

You will collaborate with project managers, engineers, and designers to keep documentation moving forward and ensure records are accurate and up-to-date. This is a full-time position with regular daytime hours and potential overtime.

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years administrative experience, preferably in construction, architectural, or engineering environments.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Excellent communication and multitasking abilities.
• Ability to prioritize tasks and meet deadlines in a fast-paced team environment.
• Background screening is a part of the hiring process.
• Must support a drug free work environment.

Responsibilities

• Create and maintain project files and documentation.
• Gather required project documents, drawings, and supporting materials.
• Prepare and assemble comprehensive project packets for client submission, including drawings and supporting documentation.
• Research permit requirements and gather necessary project documentation.
• Track the status of required documents and drawings from multiple departments.
• Prepare completed project packets for client review and use in RFP and bid processes.
• Collaborate with project managers, engineers, designers, and other team members to keep project documentation moving forward.
• Maintain accurate project tracking information and status updates.
• Manage multiple projects and priorities simultaneously.
• Maintain organized electronic and physical project records.

Skills

Organizational skills

Attention to detail

Communication

Multitasking abilities

Education

High school diploma

Tools

Microsoft Word

Excel

Outlook

Job description

Construction Administrative Specialist

Location: Fairbanks, Alaska

Pay: Starting at $25/hour

Schedule: Full-Time | Monday–Friday | 8:00 AM–5:00 PM

Some overtime may be required.

Bring your administrative experience into a project-driven environment where organization, accuracy, and follow-through matter. This Construction Administrative Specialist position supports project documentation and administrative coordination across architecture, engineering, and construction-related work.

This position is heavily focused on project documentation, drawings, permit research, progress tracking, and preparation of completed project packets for bids and RFPs. The role works across multiple departments to gather required information, follow up on outstanding documents, track project status, and keep project records organized and current.

Key Responsibilities

• Create and maintain project files and documentation
• Gather required project documents, drawings, and supporting materials
• Prepare and assemble comprehensive project packets for client submission, including drawings and supporting documentation
• Research permit requirements and gather necessary project documentation
• Track the status of required documents and drawings from multiple departments
• Prepare completed project packets for client review and use in RFP and bid processes
• Collaborate with project managers, engineers, designers, and other team members to keep project documentation moving forward
• Maintain accurate project tracking information and status updates
• Manage multiple projects and priorities simultaneously
• Maintain organized electronic and physical project records

Minimum Requirements

• High school diploma or equivalent
• Minimum of 2 years of administrative experience, preferably in construction, architectural, or engineering environments
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational skills and attention to detail
• Excellent communication and multitasking abilities
• Ability to prioritize tasks and meet deadlines in a fast-paced team environment
• Background screening is a part of the hiring process
• Must support a drug free work environment

TDL Staffing is an Equal Opportunity Employer (EOE).

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