Architectural Project Coordinator

NAC Inc; Washington (District of Columbia); On-site; USD 55,000 - 74,000; Full time

Job summary

NAC Inc in Washington, DC is seeking a Project Coordinator to provide administrative support to the Project Team on a variety of construction projects.

You will handle submittals, RFIs, meeting minutes, and documentation, coordinate schedules, and assist with reports and data entry, with a focus on accuracy and timely communication.

This full-time role requires strong organization, excellent written and verbal skills, and the ability to work in a fast-paced site office environment.

Qualifications

• Experience with construction management programs or on a construction job site.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong time management with ability to meet deadlines.

Responsibilities

• Provide general administrative support to the Project Team including correspondence processing, distribution, and routine filing.
• Log and process submittals, RFIs and other project documentation.
• Coordinate schedules for meetings and trainings for the project team.
• Prepare written materials, reports, and guidelines during construction for document control.

Skills

Construction mgmt software

Communication skills

Organizational skills

Time management

Microsoft Office

Education

4-year degree preferred

Tools

Microsoft Office Suite

Job description

Job Description

Summary: Project Coordinator - is responsible to provide general administrative support to the Project Team for a variety of projects.

Essential Functions:

• Working with construction management software
• Logging and processing submittals, RFI and other project documentation
• Provides general administrative support to the Project Team including correspondence processing, distribution, and routine filing.
• Coordinate schedules of project team for meetings and training as needed.
• Provide administrative support such as conducting research, assisting on the preparation statistical reports, and handling information requests.
• Assists project team in preparing written materials including applications, correspondence, reports, procedures, forms, and guidelines during construction for better document control
• Review, proofread, and edit project related documents
• Preparing and documenting meeting minutes as needed
• Assists processing pay applications
• Enters project data into program management software system.
• Communicate with project manager, construction administrator and professional consultants as needed
• Familiar with construction/ project close out process

Requirements:

• Experience working on construction management programs and/or on a construction job site
• Experience working with architecture/engineering firm
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Knowledge of construction administration, procedures, and project related recordkeeping systems.
• Highly proficient with Microsoft Office Suite or similar software with the ability to learn new project related software.

Certification Requirements:

Certifications are not necessary

Supervisory Requirements:

None

Work Environment:

This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office provides collaborative work areas and shared resources such as video conferencing, printing/scanning, and a café for dining. Building construction site visits commonly include outdoor conditions with varying temperatures, rain, wind, dust, and noise levels and will require familiarity with construction job site safety protocol. Construction site conditions may include walking across uneven surfaces, climbing stairs and ladders.

Physical Demands:

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
• Ability to lift a set of construction documents
• Ability to sit for long periods of time
• Ability to traverse a construction site with uneven surfaces and different levels

Position Type/Hours expected to work:

This is a full-time position with a minimum expectation of 40 hours per week

Travel:

Occasional travel

Required Education and Experience:

• 4-year degree from an accredited college or university preferred
• A minimum of two years of administrative experience in a fast-paced office environment

Work Authorization:

Sponsorship may be considered