Construction Administrative & Project Coordinator

Construction Resources; Santa Rosa Beach (FL); On-site; USD 36,000 - 58,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Employer Paid Basic Employee Life and/

Employer Paid Long Term Disability

Flexible Spending Accounts

Voluntary Short-Term Disability

Voluntary Life and AD&D Insurance

Voluntary Accident Insurance

Voluntary Critical Illness Insurance

Job summary

Construction Resources, a trusted partner to designers, builders, remodelers, and homeowners, seeks an Administrative Assistant to support project coordination and administrative tasks. The role involves handling documents, insurance, compliance, and coordination with internal teams on preconstruction activities.

The ideal candidate has construction or homebuilding experience, can interpret cabinet plans, assist with takeoffs and basic estimating, and is proficient in MS Office.

Qualifications

• 2+ years of admin, coordinator, or project support experience.
• Construction or homebuilding background preferred.
• Ability to read cabinet plans and project drawings.
• Basic knowledge of material takeoffs and estimating.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Familiarity with compliance, insurance, or contract documentation.

Responsibilities

• Answer and route incoming calls; manage emails and general correspondence professionally.
• Prepare, edit, and distribute documents including reports and memos.
• Create, request, maintain, and submit insurance documentation, payrolls, compliance records, and contracts.
• Track and support submission of contracts and change orders with project teams.
• Log and maintain preconstruction submittals from internal team members.
• Follow up on samples, bids, specs, and related docs for timely submission.
• Interpret and review cabinet plans and project drawings.
• Support takeoffs and basic estimating activities as needed.
• Maintain filing systems to support project accuracy and compliance.
• Provide general admin and project coordination support for day-to-day operations.

Skills

Cabinet plans interpretation

Project coordination

Communication & teamwork

Organization & time management

Problem solving

Education

High school diploma or equivalent

Associate degree or administrative training preferred

Tools

MS Office Suite

Job description

Construction Resources, a trusted partner to designers, builders, remodelers, and homeowners, seeks an Administrative Assistant to support project coordination and administrative tasks. The role involves handling documents, insurance, compliance, and coordination with internal teams on preconstruction activities.

The ideal candidate has construction or homebuilding experience, can interpret cabinet plans, assist with takeoffs and basic estimating, and is proficient in MS Office.