Construction Administrative Pro: Meetings, Docs & Ops

Turner & Townsend; Raleigh (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

Turner & Townsend is seeking an experienced administrative professional to support senior management and a professional team. The role covers meeting coordination, document handling, and robust office operations in a fast-paced environment.

The ideal candidate has 5+ years in admin support, strong communication, and proficiency with Microsoft Office and Google Workspace. On-site presence is required, with opportunities to contribute to events and cross-functional teams.

Qualifications

• Excellent written and verbal communication skills.
• Experience in business administrative settings and meetings with Senior Management.
• Minimum 5 years of experience in an administrative support role.
• Three years of experience in a related position supporting a team of professionals.
• Accounting background is a plus.

Responsibilities

• Support with meetings (book rooms, prepare documents, action items).
• Take minutes and follow up on agendas and documents.
• Raising invoices and purchase orders.
• Document control – QA & QC.
• Organize office operations and procedures (personnel, information management, filing, supplies).
• Coordinate travel and expense reports.
• Maintain contact with customers and vendors.
• Provide onboarding for new hires (welcome package, facility tour, access).
• Maintain office equipment and supplies.
• Plan and organize social events (Happy Hours, team building, holidays).
• Coordinate Lunch & Learn sessions, birthdays, anniversaries.
• Provide IT and Facilities support.
• Provide accounting support with monthly invoicing.

Skills

Communication

Team player

Organizational skills

Multi-tasking

Proactive

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Turner & Townsend is seeking an experienced administrative professional to support senior management and a professional team. The role covers meeting coordination, document handling, and robust office operations in a fast-paced environment.

The ideal candidate has 5+ years in admin support, strong communication, and proficiency with Microsoft Office and Google Workspace. On-site presence is required, with opportunities to contribute to events and cross-functional teams.