Administrative Assistant - Construction

Turner-; Raleigh (NC); On-site; USD 50,000 - 75,000; Full time

Job summary

Turner & Townsend is a global professional services company providing project and cost management across real estate and infrastructure. This role supports with meeting setup, document preparation, agenda distribution, and follow-up actions while coordinating invoices, document control, and office operations.

The candidate will manage schedules, plan events, assist IT and Facilities teams, and provide onboarding support for new hires.

Qualifications

• Minimum 5 years of experience in an administrative support role.
• Experience supporting senior management.
• Bachelor’s Degree or equivalent experience preferred.
• Proficient with Microsoft Office and Google Workspace.
• Construction experience is advantageous.

Responsibilities

• Support meetings: book rooms, prepare and distribute documents, action items.
• Take minutes and distribute agendas.
• Raising invoices and purchase orders.
• Analyses and organize office operations and procedures.
• Plan and organize team events and office logistics.

Skills

Communication skills

Microsoft Office

Team player

Administrative support

Education

Bachelor's Degree or equivalent

Tools

Google Workspace

Job description

Turner & Townsend is a global professional services company with over22,000 peoplein more than 60 countries.

Working with our clients across real estate, infrastructure,energyand natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects andprogrammesas we turn challenge into opportunity and complexity into success.

Our capabilities includeprogramme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estateservicesand investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premierprogramme, project and cost management offering in markets around the world.

Job Description

• Support with meetings (bookboardroom rooms, prepare and distribute documents,actionitems) for various internal meetings.

Take minutes/action items in meetings.

Follow up with Management/Team on developing Agendas and distributing/preparingdocuments.

Raising invoices and purchase orders.

Supporting withdocument control – Quality Assurance & Quality Control.

Analyze and organize office operations and procedures suchas,personnel,informationmanagement, filing systems, requisition of supplies, and other clerical services.

Maximize office productivity through proficient use ofappropriate softwareapplications.Coordinate travel and complete expense reports.

Maintain contact with customers and outside vendors.

Provides new hires with welcomepackage,tourof the facility, keys, andintroductiontoallteammembers.

Maintains office equipment and ensures all products are in working order.

Order andmaintainsupplies.

Plan and organize Happy Hours, Team Building events,Summerand Holiday parties.

Coordinate Lunch and Learns, Birthday/Anniversary lunches.

Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities.Provide support toITTeam.

Provide support toFacilitiesTeam.

Provide accounting support with monthly invoicing.

Manage schedules, calendars, and appointments.

Handle mail and shipping.

Qualifications

Excellent written and verbal communication skills.

Experience in business administrative settings and meetings with Senior Management present.Well-mannered and professional and Team Player.

Minimum 5 years of experience in an administrative support role.

A minimum of threeyearsof experience in a related position supporting team ofprofessionalsis

required. Accounting background is a plus.

Proficient with Microsoft Office and Google Workspace software.

Construction experience isadvantageous.

Bachelor’s Degree or equivalent experienceis preferred.

Excellent organizational skills and attention to detail.

Proactive behavior, showinginitiativeand beingaction oriented.

Ability to multi-task,prioritizeand work efficiently.

Ability to work independently, self-starter, energetic.

Ability to perform athigh levelsin a fast paced, ever-changing work environment.Must be able to shift gears easily and feel comfortable wearing multiple hats.

Additional Information

*On-site presence and requirements may change depending on our client's needs*

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