Construction Administrative Assistant w/ Minimum 5 Years of Experience

NORTH COUNTY CONSULTING INC; Encinitas (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

NORTH COUNTY CONSULTING INC. seeks a highly skilled Construction Administrative Assistant to join a fast-paced, team-oriented office environment in Encinitas, CA.

The role requires 5+ years of construction administration experience and proficiency in plans, documentation, and cross-functional coordination. The ideal candidate is proactive, highly organized, and able to manage proposals, RFIs, submittals, changes, and contracts, using PlanGrid or Autodesk, PlanGrid, and Dropbox, while supporting

Qualifications

• Minimum 5 years in a construction administrative role.
• Strong understanding of construction administrative processes.
• Proficient in Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat.
• Experience with PlanGrid / Autodesk, AIA docs, and Dropbox.
• Strong written and verbal communication skills.
• Highly organized, punctual, and detail‑oriented.
• Ability to work independently with minimal direction and as part of a team.

Responsibilities

• Prepare and manage proposals, RFIs, submittals, estimates.
• Coordinate communication between office staff and field supervisors.
• Execute purchase orders, change orders, and contracts.
• Upload plans and manage project documents through PlanGrid / Autodesk.
• Handle AIA contracts and maintain accurate project files.
• Manage Dropbox file organization within the company.
• Support owners and leadership with administrative and project tasks.

Skills

5+ years

Construction Admin

Microsoft Office

Adobe Acrobat

PlanGrid / Autodesk

Dropbox

Communication

Organized/Detail-oriented

Tools

PlanGrid

Autodesk

Dropbox

Job description

Job Description

We are seeking a highly skilled Construction Administrative Assistant with 5+ years of construction administration experience to join our team. This role requires strong knowledge of construction workflows, documentation, and communication in a fast‑paced, team‑oriented office-environment .

If you’re organized, proactive, and ready to jump in where needed, we’d like to hear from you.

Key Responsibilities

• Prepare and manage proposals, RFIs, submittals, estimates
• Coordinate communication between office staff and field supervisors
• Execute purchase orders, change orders, and contracts
• Upload plans and manage project documents through PlanGrid / Autodesk
• Handle AIA contracts and maintain accurate project files
• Manage Dropbox file organization within the company
• Support owners and leadership with administrative and project tasks

Required Experience & Skills

• Minimum 5 years in a construction administrative role
• Strong understanding of construction administrative processes
• Proficient in Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat
• Experience with PlanGrid / Autodesk , AIA docs, and Dropbox
• Strong written and verbal communication skills
• Highly organized, punctual, and detail‑oriented
• Ability to work independently with minimal direction and as part of a team
• Professional, confidential, and dependable
• Willing to “roll up your sleeves” and support wherever needed

Ideal Candidate Traits

• Personable and professional
• Strong integrity and work ethic
• Efficient and resourceful
• Excellent time‑management
• Flexible and adaptable in a fast‑moving environment
• Takes direction well from company owners

Company Description

We are a General Construction Company in North County that specializes in Exterior Facades, HOA Reconstruction, James Hardie Fiber Cement Siding and other Exterior Facades.

Company Description

We are a General Construction Company in North County that specializes in Exterior Facades, HOA Reconstruction, James Hardie Fiber Cement Siding and other Exterior Facades.