Construction Administrative Assistant — Project Support

Ram Construction Services of Michigan INC; Grand Rapids (MI); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Annual apparel allowance

Medical, dental, and vision insurance

401(k) with employer matching

Generous PTO and holidays

Job summary

RAM Construction Services is seeking an Administrative Assistant to deliver essential administrative and operational support for construction projects in Grand Rapids, MI. You will assist project managers, estimators, and leadership with documentation, scheduling, and daily tasks in a fast-paced environment.

The role requires organization, proactivity, and the ability to manage multiple priorities while upholding RAM's commitment to safety and strong relationships.

Qualifications

• Minimum 5 years of administrative experience, preferably in construction or project-based environments.
• Experience supporting project teams and handling documentation, contracts, submittals, and reports.
• Strong data entry, document control, and file management capabilities.
• Excellent verbal and written communication; professional and discreet.
• Familiarity with construction processes and terminology is a plus.

Responsibilities

• Act as a liaison and coordinate administrative activities between field management, departments, customers, vendors, and subcontractors.
• Assist estimators, project managers, and superintendents with contracts, submittals, and progress reports.
• Coordinate communication between project teams, clients, and stakeholders for timely updates.
• Order bid documents, review insurance requirements, and prepare bid forms and bonds.
• Enter AIA billings accurately to CRM across platforms.
• Process contracts and purchase orders; maintain project files both digitally and physically.
• Schedule meetings, prepare agendas, and distribute materials.
• Draft and edit letters, memos, and reports; support special assignments and progress tracking.
• Reconcile CC statements and maintain receipts/charges records.

Skills

Administrative skills

Project documentation

Communication skills

Multitasking

Confidentiality

Education

High School Diploma

Associate’s degree in Business Administration, Construction Management, Engineering

Tools

Procore

Acumatica

Microsoft Office

Adobe

Job description

RAM Construction Services is seeking an Administrative Assistant to deliver essential administrative and operational support for construction projects in Grand Rapids, MI. You will assist project managers, estimators, and leadership with documentation, scheduling, and daily tasks in a fast-paced environment.

The role requires organization, proactivity, and the ability to manage multiple priorities while upholding RAM's commitment to safety and strong relationships.