Construction Administrative Assistant — Multi-Project Support

Ultimate Staffing Services; Costa Mesa (CA); On-site; USD 34,440 - 38,572; Full time

Job summary

Ultimate Staffing Services is actively seeking Construction Administrative Assistants for three openings in California, including Newport Beach, Costa Mesa, and Fountain Valley. Candidates with a background in construction administration who are proficient with technology will fit well.

You will provide administrative support to the construction team, run multiple programs on dual monitors, organize project documentation, coordinate meetings, and respond to inquiries.

Qualifications

• Experience in construction administration preferred.
• Proficient with multiple programs and dual monitors.
• Detail-oriented with excellent organizational skills.
• Clear written and verbal communication.
• Team player with proactive problem-solving approach.

Responsibilities

• Provide administrative support to the construction team, ensuring smooth operations across various projects.
• Utilize computer systems effectively, running 2-3 programs concurrently and working with dual monitors.
• Communicate clearly and effectively with team members, clients, and stakeholders.
• Organize and manage detailed project documentation and correspondence.
• Assist in scheduling, coordinating meetings, and handling general inquiries.
• Ensure all administrative tasks are completed accurately and promptly.

Skills

Strong computer skills

Detail-oriented

Effective communication

Team player

Job description

Ultimate Staffing Services is actively seeking Construction Administrative Assistants for three openings in California, including Newport Beach, Costa Mesa, and Fountain Valley. Candidates with a background in construction administration who are proficient with technology will fit well.

You will provide administrative support to the construction team, run multiple programs on dual monitors, organize project documentation, coordinate meetings, and respond to inquiries.