Construction Project Administrator — Bid & Contracts

Howard-Building-Corporation; Costa Mesa (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Howard Building Corporation is seeking a Project Administrator in Costa Mesa, CA to support project managers with a variety of tasks related to construction document management and coordination among subcontractors, clients, field and office. This is a non-exempt position under FLSA with overtime eligibility.

The role requires at least three years of experience in a project administration or coordination role within construction, familiarity with AIA documents, and proficiency in MS Office and

Qualifications

• Ability to communicate both verbally and in writing in a professional manner.
• Good judgement and ability to follow instructions and procedures.
• Familiarity with plans and project specifications.
• Working knowledge of Microsoft Excel, Outlook, Word, Adobe, and similar office software.
• Procore or similar project management software experience preferred.

Responsibilities

• Issue and track invitations to bid.
• Management and distribution of bid-related documents.
• Assist in preparation of proposals and bids.
• Prepare and distribute AIA and related owner contracts.
• Prepare and distribute job set-up documents.
• Prepare and distribute preliminary notices and related documents.
• Request and review subcontractor insurance and contractor's licenses.
• Issue and track subcontracts/subcontract change orders and purchase orders.
• Prepare and distribute meeting minutes.
• Prepare and track Owner Change Orders and update budget reports.
• Prepare and track owner billings.
• Review and process subcontractor billings.
• Filing of project documents such as conditional and unconditional lien releases.
• Project Closeout Manual creation and submission.

Skills

Verbal communication

Written communication

Attention to detail

Organization

Education

High school diploma

Associate's degree preferred

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Adobe

Procore

Job description

Howard Building Corporation is seeking a Project Administrator in Costa Mesa, CA to support project managers with a variety of tasks related to construction document management and coordination among subcontractors, clients, field and office. This is a non-exempt position under FLSA with overtime eligibility.

The role requires at least three years of experience in a project administration or coordination role within construction, familiarity with AIA documents, and proficiency in MS Office and