Administrative Assistant

Intertek Group; Village of Farmingdale (NY); On-site; USD 28,929 - 34,440; Full time

Job summary

Intertek, a leading provider of quality and safety solutions, is seeking an Administrative Assistant to join our Building & Construction team in Farmingdale, NY. This is a fantastic opportunity to grow a versatile career in the construction industry. The Administrative Assistant will support project coordination, client communications, and general office duties.

Shift: Monday–Friday, First Shift. Base pay: $21–$25 per hour.

Qualifications

• High School Diploma or GED
• Two years of administrative experience
• Experience in Microsoft Word and Excel is required
• Ability to type quickly and accurately
• Ability to plan, organize and complete projects on time

Responsibilities

• Coordinate project needs and type reports
• Provide administrative support for contracts
• Track field and lab supplies inventory and place orders
• Answer and direct client calls to staff
• Create documents and spreadsheets using Microsoft Office
• Follow up with clients and assist AR/AP
• Perform general office duties (faxing, copying, mailing, filing)
• Research information requests
• Provide other administrative support as needed

Skills

Microsoft Word

Microsoft Excel

Typing

Organizational skills

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

Intertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Assistantto join our Building & Construction team inFarmingdale, NY. This is a fantastic opportunity to grow a versatile career in the construction industry.

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering and construction disciplines, developing the most innovative product and project solutions. Intertek's project-related assurance, testing, inspection and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety and performance of your new developments, existing assets and facilities. Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

What are we looking for?

TheAdministrative Assistantis responsible for providing various administrative assistance and support functions.

Shift/Schedule: Monday-Friday, First Shift

Salary & Benefits Information

The base wage or salary range for this position is $21-25 per hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job-related reasons.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

• Work directly with clients to coordinate project needs and type reports
• Provide administrative support for agency contracts
• Track field and lab supplies inventory and place orders
• Answer and direct client calls to appropriate staff
• Create various documents, spreadsheets, etc. utilizing Microsoft Office software
• Follow up with clients and conduct accounts receivable and accounts payable support
• Perform various general office duties, including faxing, copying, mailing, filing, etc.
• Research a wide variety of information requests
• Perform other administrative support services as needed

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Minimum Requirements & Qualifications:

• High School Diploma or GED equivalent
• Two years of administrative experience is preferred
• Experience is Microsoft Word and Excel is required
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Qualifications:

• Administrative experience in the Construction Materials Testing industry is preferred

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal peopleare our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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About Us

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

About the Team

The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.