Construction Administrative Assistant

Hadco Construction, LLC; Lehi (UT); Hybrid; USD 35,000 - 45,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid holidays and vacation

Job summary

Hadco Construction, LLC is hiring a Construction Administrative Assistant to support our Small Commercial team in Lehi, Utah. The role involves handling contracts, billing, and project administration in a dynamic environment.

We seek an organized and dependable candidate comfortable with multi-tasking and deadlines. Preferred qualifications include administrative experience with a focus on construction, AP/AR familiarity, and proficiency in Microsoft Office.

Qualifications

• Previous administrative experience, construction experience is strongly preferred.
• Experience with AP/AR, invoicing, contracts, or similar responsibilities.
• Strong computer skills, including Microsoft Office.
• Detail-oriented and able to manage multiple priorities.

Responsibilities

• Assist with contracts, change orders, and other project documentation.
• Help with accounts payable and accounts receivable.
• Track paperwork, deadlines, and follow up on outstanding items.
• Provide day-to-day administrative support to estimators and project managers.

Skills

Organized

Dependable

Strong communication

Microsoft Office

AP/AR experience

Contract management

Tools

Construction estimating software

Job description

Hadco Construction is looking for a Construction Administrative Assistant to join our Small Commercial team in Lehi, Utah. We are looking for someone who is organized, dependable, and comfortable working in a fast-paced construction environment. This position will support our estimating and project management team with contracts, billing, AP/AR, takeoffs, and general project administration. Previous construction office experience is strongly preferred. We are looking for someone who can stay organized, follow through, and help keep projects and paperwork moving.

Responsibilities

• Assist with contracts, change orders, purchase orders, and other project documentation
• Assist with accounts payable and accounts receivable
• Help with project billing, invoices, and tracking outstanding items
• Assist estimators with basic takeoffs, quantities, and bid preparation
• Maintain organized project files and records
• Communicate with vendors, subcontractors, customers, and internal teams
• Track paperwork, deadlines, and follow up on outstanding items
• Provide day-to-day administrative support to estimators and project managers
• Help wherever needed to keep projects moving

What We’re Looking For

• Previous administrative experience; construction experience strongly preferred
• Experience with AP/AR, invoicing, contracts, or similar responsibilities
• Comfortable working with numbers and learning basic construction takeoffs
• Strong computer skills, including Microsoft Office
• Organized and detail-oriented
• Able to manage multiple priorities and deadlines
• Strong communication and follow-through
• Able to work independently and take ownership of assigned responsibilities
• Comfortable learning new systems and processes

Experience with construction accounting, estimating software, or takeoffs is a plus, but not required.

Schedule & Benefits

Schedule: Part-time or full-time; schedule flexibility may be available for the right candidate

Compensation: Depending on experience

Benefits Are Available To Eligible Full-time Employees And Include

• Medical insurance with company contribution
• Dental, vision, and life insurance
• Short- and long-term disability and supplemental insurance options
• 401(k) with company match after 6 months
• Paid holidays and vacation

Hadco Construction is a family-owned excavation and heavy civil contractor that has been serving Utah for more than 30 years. We are a fast-paced, results-driven company with a strong focus on accountability, performance, and teamwork. We are looking for someone who is comfortable taking ownership of their work and helping the team get the job done.