CONSTRUCTION ADMINISTRATION COORDINATOR

CI Design, Inc.; Boston (MA); On-site; USD 47,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) matching

Commuter benefits

PTO

Paid company holidays

Job summary

Ci Design, Inc. seeks a highly organized Construction Administration Coordinator to support project teams during the construction phase in Boston, MA. The role coordinates and maintains construction administration documentation, focusing on RFIs and submittals.

You will work with Project Managers, Project Architects, consultants, and contractors to ensure RFIs/submittals are received, logged, routed, tracked, and distributed on time. Procore and Newforma experience is preferred.

Qualifications

• Experience in architecture, engineering, or construction environment preferred.
• Familiarity with RFIs, submittals, and project documentation.
• Newforma experience preferred; training provided if not.

Responsibilities

• Receive, log, track, and distribute RFIs and submittals.
• Route RFIs/submittals to internal teams and consultants for review.
• Maintain RFI and submittal logs and due date tracking.
• Distribute completed responses to contractors and stakeholders.
• Maintain electronic records per company standards.
• Use Newforma and Procore to manage documentation.
• Assist with document transmittals and coordination as needed.
• Communicate status to project teams, consultants, and contractors.

Skills

Organization

Communication

Deadline management

Team collaboration

Tools

Newforma

Procore

Microsoft Office

Outlook

Excel

Word

Job description

CONSTRUCTION ADMINISTRATION COORDINATOR

Department: GENERAL

Employment Type: Full Time

Location: BOSTON, MA

Compensation: $55,000 / year

Description

Ci Design, Inc. (Ci) seeks a highly organized Construction Administration Coordinator to support our project teams during the construction phase. Ci's thriving practices shape diverse project types, ranging from state-of-the-art science and technology facilities to dynamic mixed-use developments and residential communities, as well as 24/7 mission critical environments. Our team provides exceptional multidisciplinary services in architecture, planning, interiors, procurement, lab and manufacturing planning, experiential graphics, branding, and landscape design.

This position will be responsible for coordinating and maintaining construction administration documentation, with a primary focus on RFIs and submittals. The Construction Administration Coordinator will work closely with Project Managers, Project Architects, consultants, and contractors to ensure RFIs and submittals are properly received, logged, routed, tracked, and distributed in a timely manner.

Key Responsibilities

• Receive, log, track, and distribute RFIs and submittals throughout the construction administration process.
• Route RFIs and submittals to the appropriate internal team members and consultants for review.
• Maintain accurate and up-to-date RFI and submittal logs.
• Monitor outstanding items and due dates and follow up with project teams and consultants to help ensure timely responses.
• Distribute completed RFI responses and reviewed submittals to contractors and appropriate project stakeholders.
• Maintain organized electronic records of RFIs, submittals, responses, and related construction correspondence.
• Utilize Newforma and Procore to manage construction administration documentation and project communication.
• Assist project teams with document transmittals and other construction administration coordination as needed.
• Ensure project documentation is properly filed and maintained in accordance with company standards.
• Communicate with internal project teams, consultants, and contractors regarding the status of RFIs, submittals, and other documentation.

Skills, Knowledge and Expertise

• Preferred minimum 2+ years of experience.
• Experience working in an architecture, engineering, construction, or similar professional environment preferred.
• Familiarity with construction administration processes and terminology, including RFIs, submittals, shop drawings, and construction documentation.
• Experience with Newforma preferred; training will be provided for candidates without Newforma experience.
• Strong organizational skills with excellent attention to detail.
• Ability to manage and track a high volume of documents across multiple projects.
• Ability to prioritize tasks, manage deadlines, and consistently follow up on outstanding items.
• Strong written and verbal communication skills.
• Ability to work effectively with Project Managers, Project Architects, consultants, contractors, and other project stakeholders.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Dependable, proactive, and comfortable working in a fast-paced, deadline-driven environment.

Benefits

• Opportunity to work on diverse projects
• Supportive and collaborative work environment
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.