Construction Admin Specialist II — Procurement & Reporting

Kinsley Power Systems; Gulf Breeze (FL); On-site; USD 41,000 - 57,000; Full time

Job summary

Mediacom Communications is seeking an Administrative Specialist II, Construction to support the Construction and Engineering teams with procurement, project, and financial reporting. You will manage purchase requisitions, track POs, and ensure accurate reporting to keep projects on schedule and within budget.

The role requires attention to detail, the ability to handle multiple projects, and effective communication, with a focus on accurate data across procurement and finance functions.

Qualifications

• 2+ years of office administration experience.
• Proficiency in Microsoft Office; Oracle experience a plus.
• Ability to analyze large amounts of data and identify trends.
• Strong written and verbal communication; organized with minimal supervision.

Responsibilities

• Enter and manage purchase requisitions in Oracle for construction and operations.
• Track approved purchase orders from issuance to delivery with dates and updates.
• Coordinate with contractors and internal teams to resolve delays or discrepancies.
• Prepare project requests with required documentation, scope and cost information.
• Maintain records of orders, commitments, invoices, schedules and expenditures.
• Collaborate with Finance to prepare forecasts, accruals, budgets, and variances.
• Identify outstanding commitments and unbilled expenses before month-end.
• Assist with invoice research, coding, receipts, PO reconciliation and vendor questions.
• Analyze reporting data to identify delays, trends, and risks affecting schedules or finances.
• Prepare and distribute Engineering Operations reports with variance analyses and trends.

Skills

Data analysis

Communication

Organization

Education

High School Diploma or GED

Associates degree preferred

Tools

Microsoft Office

Oracle

Job description

Mediacom Communications is seeking an Administrative Specialist II, Construction to support the Construction and Engineering teams with procurement, project, and financial reporting. You will manage purchase requisitions, track POs, and ensure accurate reporting to keep projects on schedule and within budget.

The role requires attention to detail, the ability to handle multiple projects, and effective communication, with a focus on accurate data across procurement and finance functions.