Administrative Specialist II, Construction

Kinsley Power Systems; Gulf Breeze (FL); On-site; USD 41,000 - 57,000; Full time

Job summary

Mediacom Communications is seeking an Administrative Specialist II, Construction to support the Construction and Engineering teams with procurement, project, and financial reporting. You will manage purchase requisitions, track POs, and ensure accurate reporting to keep projects on schedule and within budget.

The role requires attention to detail, the ability to handle multiple projects, and effective communication, with a focus on accurate data across procurement and finance functions.

Qualifications

• 2+ years of office administration experience.
• Proficiency in Microsoft Office; Oracle experience a plus.
• Ability to analyze large amounts of data and identify trends.
• Strong written and verbal communication; organized with minimal supervision.

Responsibilities

• Enter and manage purchase requisitions in Oracle for construction and operations.
• Track approved purchase orders from issuance to delivery with dates and updates.
• Coordinate with contractors and internal teams to resolve delays or discrepancies.
• Prepare project requests with required documentation, scope and cost information.
• Maintain records of orders, commitments, invoices, schedules and expenditures.
• Collaborate with Finance to prepare forecasts, accruals, budgets, and variances.
• Identify outstanding commitments and unbilled expenses before month-end.
• Assist with invoice research, coding, receipts, PO reconciliation and vendor questions.
• Analyze reporting data to identify delays, trends, and risks affecting schedules or finances.
• Prepare and distribute Engineering Operations reports with variance analyses and trends.

Skills

Data analysis

Communication

Organization

Education

High School Diploma or GED

Associates degree preferred

Tools

Microsoft Office

Oracle

Job description

Position: Administrative Specialist II, Construction

Who we are:

Since 1995, Mediacom Communications has become a coast-to-coast presence with operations in 22 states and a team exceeding 4,000 people with the mission of bridging the digital divide between America’s major cities and America’s smaller regions. The services we offer—faster, more reliable internet service; expanded, free digital and HD TV choices; and superior technology in home security and phone service—are a direct result of our powerful culture of growth and innovation.

As we continue to grow, so do our career opportunities. We aim to be at the forefront in delivering easy-to-use, high-tech entertainment, communications, and internet products to the communities we serve. To achieve this, Mediacom Communications seeks talented professionals to partner with us in meeting these challenges and realizing what we can imagine. Take that next step toward your future and join our growing team!

Position Overview:

In this role, you will s\support Mediacom's Construction and Engineering teams by providing accurate procurement, project, and financial information needed to keep projects on schedule and within budget with a focus on accurate and detailed reporting, tracking and analysis using clear and concise communication. Primary duties will include managing purchase requisitions for construction, engineering and operational departments.\ The successful candidate will exhibit high attention to detail and the ability to successfully manage multiple projects simultaneously.

Company Benefits:

Along with that rewarding feeling, you’ll be given the Power to Succeed in your career while enjoying ongoing training and a generous benefits package designed to be flexible and relevant to your needs. You'll find all sorts of advantages to joining the Mediacom team including:

• Health, vision, and dental insurance!
• Paid vacation, holidays and flex paid time off!
• 401K with generous company match!
• Employee discounts on Mediacom services, where available. In areas where Mediacom services are not available, a reimbursement of internet/cable services are provided!
• Education Enrichment up to $5,000 per year for qualified employees!
• Employee Wellness Program!

Position Responsibilities:

• Enter and manage purchase requisitions in Oracle for construction, engineering and operational projects.
• Track approved purchase orders from issuance through delivery, including issued dates, expected delivery dates and vendor updates.
• Review purchase order status and coordinate with contractors, project owners and internal department to resolve delays, discrepancies or missing information.
• Reviews, prepare and submit project requests related to construction projects, ensuring requires documentation, approvals, scope and cost information.
• Maintain accurate records of purchase orders, project requests, commitments, invoices, delivery schedules and project expenditures.
• Collaborate with Finance and project leaders to prepare monthly forecasts, accruals, budget updates and variance explanations.
• Identify outstanding commitments, unbilled expenses, risks and financial exposure before month-end close.
• Assist with invoice research, coding issues, receipt confirmation, purchase order reconciliation and vendor payment questions.
• Analyze reporting data to identify delays, cost trends, outstanding actions and risks affecting project schedules or financial performance.
• Prepare and distribute Engineering Operations reports, including variance analyses, graphs, trends, summaries and supporting detail.
• Support Construction and Engineering teams by providing accurate procurement, project, and financial information needed to keep projects on schedule and within budget.

Position Requirements:

• High School Diploma or GED required. Associates degree preferred.
• 2+ years of office administration experience.
• Proficiency in Microsoft Office suite required, Oracle experience a plus.
• Ability to analyze large amounts of data and identify trends.
• Must be able to communicate clearly and effectively both verbally and in writing.
• Ability to organize, plan and perform assigned duties with minimal supervision.

Get to know us:

Mediacom Communications is known by our Mediacom brands, including: Xtream TV, Phone and Internet, Xtream Xpert, Xtream Wifi360Pro, Xtream Hotspots, Mediacom Bolt, Mediacom Digital Home, Mediacom Business and OnMedia. When you join Mediacom, you are joining a powerful team of more than 4,000 individuals working together to serve more than 1.55 million customers in 22 states and connecting them to what matters most.

Our Awards:

Mediacom is proud to have received the following recognitions: 2025 Best Managed Companies, 2024 Best Managed Companies, 2023 Best Managed Companies, 2022 Best Managed Companies, 2021 Best Managed Companies, 2019 Best Company for Women to Work, 2017 Best Company for People of Color and Women to Work, Content & Connectivity Human Resources (C2HR)’s 2021 Social Impact Award.

Who you are matters here:

Mediacom Communications Corporation is an Equal Opportunity/Affirmative Action Employer. We are committed to Equal Employment Opportunity (EEO) for all employees and applicants for employment. Mediacom Communications Corporation prohibits discrimination and harassment based on race, national origin, religion, age, color, sex, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. These protections extend to all employment policies, practices, and actions, including, but not limited to, recruitment and hiring; job assignments; performance management; rewards; promotions; training and development; reassignments; discipline; and separations.

Disclaimer:

The salary range for this position is $41,080.00 - $57,174.00 annually. When making a job offer, we consider several factors in our determination, such as years of related work experience; relevant skills and qualifications; education level; and certifications/licenses.

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