Construction Admin & Project Support Specialist

Andrewsitework; Fort Myers (FL); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

5-day work week

Competitive salary

Job summary

Andrew Site Work LLC in Fort Myers, FL is seeking an Office Assistant to support estimating, project coordination, and accounting activities within a growing civil construction team. This role involves organizing bid materials, assisting project managers, and handling daily administrative tasks to keep projects on track.

The ideal candidate will have strong Excel/Office skills, attention to detail, and a willingness to learn about construction processes and billing workflows.

Qualifications

• High school diploma or equivalent required.
• Previous office or administrative experience preferred.
• Construction, accounting, estimating, or project management experience is a plus.
• Proficiency with Microsoft Excel, Word, Outlook, and general computer applications.
• QuickBooks or construction software experience is a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail.
• Comfortable working with numbers, spreadsheets, and detailed documentation.
• Ability to communicate professionally with employees, vendors, subcontractors, and customers.
• Ability to handle multiple assignments and changing priorities.
• Dependable, punctual, and willing to learn.
• Ability to handle confidential company and employee information appropriately.

Responsibilities

• Estimate support: assist with preparing and organizing bid documents.
• Download, save, print, and organize project plans, specs, and bid information.
• Maintain electronic bid folders and estimating files.
• Assist with subcontractor and vendor quote requests.
• Follow up with vendors and subcontractors for pricing.
• Organize quotes and supporting documentation for upcoming bids.
• Maintain vendor and subcontractor contact information.
• Assist with bid calendars, deadlines, and submission requirements.
• Help prepare bid packages and other estimating documentation.
• Project management support: provide administrative support to project managers and coordinators.
• Set up and maintain project folders and documentation.
• Assist with submittals, purchase orders, change orders, and project correspondence.
• Collect and organize field paperwork, delivery tickets, receipts, and daily documentation.
• Assist with tracking project quantities and supporting documentation.
• Maintain subcontractor and vendor documentation.
• Help coordinate communication between project managers, field personnel, vendors, and customers.
• Assist with preparing documents needed for project billing and closeout.
• Track outstanding project documents and follow up as needed.
• Accounting support: assist with accounts payable and invoice processing.
• Match invoices with purchase orders, receipts, and other supporting documentation.
• Assist with data entry and job cost coding.
• Maintain organized vendor and accounting records.
• Collect W-9s, certificates of insurance, and other required vendor documentation.
• Assist with credit card receipts and expense documentation.
• Help gather information needed for monthly project billing.
• Scan, file, and maintain accounting documentation.
• Assist the accounting team with additional administrative tasks as needed.
• General office responsibilities: answer phones, emails, filing, scanning, maintaining office records, ordering supplies, scheduling meetings, and other general administrative duties.

Skills

Microsoft Excel

Microsoft Word

Outlook

Strong organizational skills

Attention to detail

Effective communication

Time management

Multitasking

Dependable

Willing to learn

Education

High school diploma or equivalent

Tools

QuickBooks

Construction software

Job description

Andrew Site Work LLC in Fort Myers, FL is seeking an Office Assistant to support estimating, project coordination, and accounting activities within a growing civil construction team. This role involves organizing bid materials, assisting project managers, and handling daily administrative tasks to keep projects on track.

The ideal candidate will have strong Excel/Office skills, attention to detail, and a willingness to learn about construction processes and billing workflows.