Architectural Office & Projects Coordinator

RG Architects, P.A; Fort Myers (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Free food & snacks

Health insurance

Paid time off

Training & development

Vision insurance

Job summary

RG Architects in Fort Myers, FL is seeking an Office Assistant & Business Operations Coordinator to provide administrative, project, and operational support to ensure the firm runs smoothly. Responsibilities include contract administration, consultant coordination, licensing tracking, office management, and general business support.

The ideal candidate has 3+ years in administrative roles, an associate or bachelor’s degree in a related field, and proficiency with Microsoft Office; experience

Qualifications

• 3+ years of experience in administrative support, office management, project coordination, or business operations.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office; Deltek Ajera experience is a plus.

Responsibilities

• Prepare, track, and maintain client contracts, consultant agreements, amendments, and work orders.
• Assist with proposals, qualification packages, and project-related documentation.
• Monitor contract execution and ensure required signatures.
• Maintain project records, document logs, and digital filing systems.
• Support project managers with administrative and document control tasks.
• Coordinate project closeout documentation and records retention.
• Track and maintain company licenses, registrations, certifications, and renewal deadlines.
• Manage COIs and compliance documentation; maintain databases.
• Assist with invoicing, data entry, and expense tracking.
• Provide administrative support to leadership and project teams.

Skills

Time management

Organizational skills

Communication skills

Multitasking

Education

Associate's or Bachelor's degree in Business Administration/Management/Office Administration

Tools

Microsoft Office

Deltek Ajera

Job description

RG Architects in Fort Myers, FL is seeking an Office Assistant & Business Operations Coordinator to provide administrative, project, and operational support to ensure the firm runs smoothly. Responsibilities include contract administration, consultant coordination, licensing tracking, office management, and general business support.

The ideal candidate has 3+ years in administrative roles, an associate or bachelor’s degree in a related field, and proficiency with Microsoft Office; experience