Construction Admin Pro — Maximo & BI Dashboards (7-Month)

Mavensoft Technologies LLC; Portland (OR); On-site; USD 39,000 - 50,000; Full time

Job summary

Mavensoft Technologies LLC in Portland, OR is seeking a Construction Project Coordinator to manage contractor information, validate permits, and keep Maximo and related scheduling systems current. You will support the project team with data entry and documentation across multiple platforms.

The role requires strong Excel and MS Office skills, proactive communication, and the ability to follow up until you obtain answers.

Qualifications

• Experience in construction administration or project management is required.
• Experience with permits, prerequisites, and documentation.
• Proficiency with Maximo, Power BI/Tableau is a plus.
• Strong Excel and MS Office skills.
• Excellent communication and proactive follow-up.

Responsibilities

• Collect and process contractor-submitted information for construction projects.
• Validate permits, prerequisites, and documentation.
• Update Maximo and other work-order systems.
• Use Power BI/Tableau dashboards to validate and monitor data.
• Ensure all required documentation is attached to work orders.
• Support program email management and stakeholder communication.
• Provide general project team support across systems and tasks.
• Data entry and cleanup in work-order management systems.
• Verify work order completion for accounting.
• Coordinate with team and contractors to resolve questions promptly.

Skills

Excel

Interpersonal communication

Attention to detail

Follow-up

Education

High school diploma

Tools

Maximo

Power BI

Tableau

Microsoft Forms

Planner

Outlook / MS Office

Job description

Mavensoft Technologies LLC in Portland, OR is seeking a Construction Project Coordinator to manage contractor information, validate permits, and keep Maximo and related scheduling systems current. You will support the project team with data entry and documentation across multiple platforms.

The role requires strong Excel and MS Office skills, proactive communication, and the ability to follow up until you obtain answers.