Construction Admin & Owner Liaison - Hybrid, ESOP

Smith Seckman Reid, Inc.; Tampa (FL); Hybrid; USD 70,000 - 110,000; Full time

Benefits offered by this job

Employee ownership

Retirement savings

Health & Wellness

Company-Paid Protection

Work-Life Balance

Career Growth

Job summary

Smith Seckman Reid, Inc. (SSR) is a leading engineering design, consulting, and planning firm based in Tampa, FL. We seek a Construction Administrator to manage contracts, documentation, submittals, RFIs, and pay apps through the full construction phase.

You will serve as the primary liaison between contractor and design team, coordinate decisions with owners’ reps, review proposals, schedules, and change orders, and ensure field execution aligns with contract terms and design intent.

Qualifications

• Bachelor’s degree in Engineering, Construction Management, or related discipline.
• Three years of experience OR five years of experience in construction and applicable design.
• Experience managing projects in the A/E industry.

Responsibilities

• Administer contracts and documentation through the full construction phase—includingsubmittals, RFIs, change orders, pay apps, final inspection, and start‑up.
• Serve as primary day‑to‑day contact between contractor and design team; coordinate promptdecisions with owners’ representatives.
• Assist in evaluation of contractor proposals, bids, estimates, schedules, and change orders; advise the design team and owner on needed decisions.
• Maintain current knowledge of owner‑architect agreements and any additional serviceagreements; ensure compliance in field execution.
• Review plans and specifications to coordinate design intent and construction means/methods;flag discrepancies and drive resolution.
• Perform regular site visits to discuss activities, progress, and issues with superintendents andtrade partners; document observations.
• Coordinate start‑up and commissioning touchpoints with the client and contractor;communicate issues and track to closure.
• Attend owner/contractor meetings; provide updates, capture action items, and follow throughon deliverables.
• Meet with state, city, and county officials for construction review and code adherence asnecessary.
• Help resolve conflicts with suppliers and contractors; elevate unusual conditions to the designteam and owners’ reps and facilitate solutions.
• Review contractor and supplier pay applications for accuracy and conformance with progressand contract terms.
• Ensure applicable quality procedures are executed timely on assigned projects; promote lessonslearned and continuous improvement.

Skills

Project management

Construction industry experience

Communication

Education

Bachelor’s degree in Engineering, Construction Management, or related discipline

Tools

Microsoft Office Suite

Job description

Smith Seckman Reid, Inc. (SSR) is a leading engineering design, consulting, and planning firm based in Tampa, FL. We seek a Construction Administrator to manage contracts, documentation, submittals, RFIs, and pay apps through the full construction phase.

You will serve as the primary liaison between contractor and design team, coordinate decisions with owners’ reps, review proposals, schedules, and change orders, and ensure field execution aligns with contract terms and design intent.